In this role, you will support our daily operations in Jumilla, Spain location as an Office Coordinator. You will report to the Country Operations Manager, with close collaboration with our Facilities and Supply Chain functions. This is a fixed term contract for a maternity leave cover for six (6) months.
Responsibilities will include:
- Manage day-to-day office operations, ensuring smooth functioning of our factory and office
- Oversee tasks including office supplies, groceries, equipment maintenance, and vendor management
- Coordinate with local vendors and service providers for facility maintenance, cleaning services, repairs, alterations and other office and factory needs
- Guide and escort vendors and guests when they are visiting the factory
- Purchasing of goods and services related to the office and factory
- Invoice reviews/verifications
- Support different departments with various tasks as needed related to the office and factory environment
- Act as a point of contact for employees regarding office-related inquiries and concerns
- Maintain a flexible schedule to address unforeseen issues and accommodate various office needs
- Utilize strong multitasking abilities to efficiently prioritize tasks and manage competing demands
- Demonstrate excellent people skills in interactions with colleagues, vendors, and visitors, fostering positive relationships and a productive work environment
- Handle purchase order creation and indirect purchasing orders
- Assist local Supply Chain team and factory personnel with logistics related tasks, such as receiving orders, shipping and inventory management
- Make sure the OHS protocol for visitors is followed and request the necessary documentation
- Ensure the security of the office both in equipment and locks.
Requirements
This is a full time On-site role in our factory / office located in Jumilla, Murcia
- Proven experience in office management / facilities roles, ideally in a multinational environment
- Proficiency in office management software (MS Office, G Suite) and familiarity with basic accounting principles
- Demonstrated ability to handle multiple responsibilities simultaneously with a mid-level of autonomy
- Strong communication and interpersonal skills, with the ability to interact effectively with individuals at all levels within the organization
- Flexibility and adaptability to navigate various office and factory challenges and changing priorities
- Excellent organizational skills and attention to detail, ensuring thorough and accurate completion of tasks.
- Fluent in Spanish both written and verbal
- Intermediate proficiency (B2 level) in English both verbal and written
Preferred:
- Experience in Logistics operations beneficial
- Experience in purchasing and ERP systems related to it beneficial
Benefits
- Hybrid working model (remote/on-site)
- A job that matters in a dynamic Earth Observation environment with a scale-up approach
- Competitive Salary
- An independent role with a supportive and diverse work environment
- Time for self-development, research, training, conferences, or certification schemes
