Office Coordinator

The Summer Olympic and Paralympic Games will be hosted in Los Angeles, California in 2028, returning to the United States for the first time in over 30 years. 2028 will be the first time LA hosts the Paralympic Games, creating an opportunity to expand awareness, understanding and inclusion of people with disabilities.

LA28, the organizers for the 2028 Olympic and Paralympic Games in Los Angeles, is on a mission to create an unparalleled Games experience for athletes, fans, partners, our community and our people. Our vision is to collectively create what’s next through sport, community and the power of our differences.

The 2028 Olympics and Paralympics will represent LA and leverage the strength of our community’s diversity and creativity as we collectively work to design a Games that we all want to be a part of. We do this by focusing on people and by inviting everyone into the story of the LA28 Games.

The LA28 organizing committee is an independent, non-profit organization that is privately funded and governed by a board of directors. 

Our Vision is to collectively create what’s next by harnessing sport, community and the power of our differences. Our Mission is to create an unparalleled Paralympic and Olympic Games for athletes, fans, partners, our community and our people.

Values and Behaviors:

• Optimism – Embody a positive, enthusiastic, and solution-oriented attitude in everything we do; challenge the status quo, inspire and support one another to achieve our best; have our eyes on the future and believe we can make a meaningful impact
• Integrity – We communicate openly and honestly, listen, and respectfully value multiple perspectives; we do what we say and are accountable for everything we do; we do the right thing, always. Even when it isn’t easy
• Excellence – We hold ourselves to the highest standard and expectations; we live our values and truths and persevere through challenges; we are continuous learners and adapt and pivot with speed to meet changing needs
• Inclusion – We seek to represent, include, empower and level the playing field; our work reflects the communities we serve and the world in which we live; we leverage our platforms to bring awareness to issues relevant to who we are
• Co-Creation – We are authors of a shared story. Everyone contributes their unique voice to our shared mission; we share pride in our accomplishments and ownership of our shortcomings
• Boldness – We embrace creativity, courage and outside-the-box thinking; we are unafraid to take risks, explore unconventional solutions, and learn from the process; we are innovators, disruptors, and challengers of the status quo

Office Coordinator:

The Office Coordinator will play a vital role in ensuring the smooth day-to-day operations of the LA28 office. This role involves managing administrative functions, supporting logistical needs, and maintaining common spaces to foster a productive and welcoming work environment. 

The ideal candidate will be friendly, customer service-oriented, and professional in attitude and appearance. They will bring excellent organizational skills, attention to detail, and solid written and verbal communication abilities, combined with a collaborative spirit to support the success of the team and office operations. 

Key Responsibilities:

• Mail and Shipping: Coordinate collection, distribution, and shipping; manage postage purchases and process shipping invoices.
• Visitor Services: Greet and direct visitors; oversee check-in and check-out for a welcoming and secure environment.
• Office Purchasing: Manage procurement of supplies and snacks; track inventory and reconcile expense reports for executives.
• Meeting Support: Schedule and organize conference rooms; handle food and beverage orders and meeting setup/breakdown.
• Pantry and Kitchen Management: Maintain pantry organization; clean coffee machines, fridge, and microwave.
• Common Space Maintenance: Ensure cleanliness and functionality of shared areas, including kitchens, copier rooms, and conference spaces.
• Parking Coordination: Manage and distribute parking validations.
• Security and Processes: Support office security and operational processes.
• Event and Special Project Support: Assist with in-office events as an extension of the Events team and support PEM special projects as needed. 

Background & Qualifications:

Experience:

• 1-2 years of experience in office administration or a similar role.
• Proficiency in Microsoft Office Suite. 

Physical Requirements and Working Conditions:

• Will be required to be in the office up to 5 days per week in an open office setting
• Sitting/Standing: Ability to sit or stand for extended periods while working at a desk or computer.
• Lifting: Capability to lift and carry objects weighing up to 25 pounds (e.g., office supplies, equipment, or event materials).
• Manual Dexterity: Proficiency in typing and using office equipment, including computers, printers, and phones. 

Expectations:

• Strong organizational and multitasking skills.
• Exceptional customer service abilities.
• Professional attitude and appearance.
• Proactive and resourceful in resolving issues.
• Strong written and verbal communication skills.
• Innovative Approach – Ability to identify opportunities, develop innovative ideas and execute creative concepts while managing a budget and fixed timelines
• Deep commitment to centering the tenets of diversity, equity, and inclusion throughout all facets of work
• Flexible Approach – Ability to roll with the transitional nature of the organization

Education:

• High school diploma or equivalent work experience

Submission Requirements:

• Resume

LA28 / USOPP does not provide relocation assistance.

The hourly range of pay for this position is $23.00-$28.00 per hour. The pay scale provided is the range that LA28 reasonably expects to pay as starting base compensation for this role. All LA28 compensation remains subject to final determination based on individual candidate qualifications, experience, or other reasonable criteria consistent with LA28’s operational business needs and applicable law.  

LA28 is committed to operating fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discrimination on the basis of religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin, or any other classification as may be protected by applicable law. We strive to build a team that is diverse, inclusive and encourages qualified candidates of all backgrounds, perspectives, and identities to apply. We assess applications based on relevant skills, education, and experience a candidate can add to our team.