Office Coordinator (Full / part-time)

We have lovely, friendly offices in Amsterdam and we are looking for someone to join our fantastic company to support with all things office coordination. While you might be filing some Health and Safety documentation, meeting visitors or providing administration support to one of our VPs. No 2 days will look the same but we can guarantee you If  variety, engagement with people, and the chance to be part of a tech-driven office environment.

 At Ivanti we are keen to ensure that work fits your life and requirements so if being full time in the office doesn't work with your commitments, we can consider a part time position too. This is a Monday - Friday job with no weekend work. 

Things you may get involved with:

• Oversee reception, security, cleaning, waste disposal, recycling, parking, and meeting room bookings.
• Arranging for repairs so we can ensure a pleasant and safe working environment that is in line with our lease agreements, health and safety standards, and legal requirements.
• Organise, review, and implement all site health and safety requirements, including training for First Aid and Fire Wardens. Ensure staff adhere to health and safety standards.
• Manage orders for stationery, condiments, coffee, fruit, milk, and other office essentials.
• Liaise with building management and security to arrange annual fire evacuations.
• Assist in welcoming and onboarding our new starters. Supporting any induction activities and support them by setting up and activating access passes etc. 
• We use lots of facility management companies, including cleaning and security services, so oversee them and ensure we review costs and service levels.
• Send invoices to the Finance team for payment and resolve any finance-related queries.
• Project and Administration Support: There will be times you will be able to get involved with PA and project type duties for our Directors and PAs.

What You'll Bring to the Team:

We're looking for someone who is keen to continue making Ivanti Netherlands a Great Place to Work. We're a really friendly team and we work hard to make sure our office reflects this. We're looking for someone who has;

• Exceptional Communication: Your interpersonal and communication skills are top-notch, making you the go-to person for everyone in the office.
• Good working knowledge of Microsoft Word and Outlook, and you're quick to learn new systems.
• Organised & Efficient: You’re a pro at multitasking and keeping everything organised, no matter how busy it gets.
• Fluent in English and Dutch:
• Team Spirit: You’re a dedicated team player, always ready to lend a hand where needed.
• Customer-Focused: Experience in a customer-facing or reception role is preferred, but your willingness to learn and grow is what truly sets you apart.

Who We Are: 

Ivanti is a global leader in IT systems and security management, service management, asset management, and mobility management and security solutions - helping organizations reduce risks and costs associated with managing their IT environment.

Ivanti is experiencing significant growth worldwide. The company has received numerous awards for being a Top Place to Work, as well as many accolades for the products it develops. Our customer focus strategy is driven by the company’s core values, including innovation, accountability, teamwork, and trust, it's an exciting time to join Ivanti.

Looking for more than just a job? We like developing our people just as much as we like developing great products and services

If you’re passionate about what you do, are a champion of customer satisfaction and success, and interested in developing solutions that make a difference and in having fun while doing it, Ivanti is the place for you!

Why You’ll Love Working Here:

This is more than just a job—it's an opportunity to be part of a supportive and friendly team that values your contributions and encourages your professional growth. You’ll enjoy a stable work schedule, the chance to interact with people from all walks of life, and the satisfaction of knowing you’re the backbone that keeps our office running smoothly.

If you’re ready to step into a role where you can shine every day and be a vital part of our office family, we want to hear from you! Apply today and let’s create something amazing together!