Office Coordinator

What we're looking for

We're looking for an Office Coordinator who is driven by a People First mentality providing excellent and impactful experiences for all new team members.

Time management, outstanding communication skills, and workflow coordination are key for this role, in order to support the progress of different projects, connecting with team members of all layers of the organization.

We are looking for a professional with great problem-solving skills and the ability to multitask and adapt to a fast-paced environment, helping us focus on the team members' experience and making it a memorable one.

The Role

This role is an integral part of the New York Office team, collaborating in the execution and functional excellence of People initiatives, providing great internal support and process improvement.

The Office Coordinator's contribution to the team members' experience is one of the most important and critical components to be successful. You will help us build an impactful and amazing employee experience from onboarding, training, feedback, and career development.

Responsibilities

• Manage company-wide communications, such as memos, announcements, and invitations
• Greet office visitors and and employees making them feel welcome and comfortable, answering any office related questions
• Support the staff as needed by completing various general administrative tasks, such as creating documents, proofreading, sending communications, and filing
• Schedule company-wide events and meetings that take place in shared spaces, ensuring no overlap
• Track company branded merchandise inventory levels and distribute to employees and visitors
• Monitor office supply levels and place orders for refills
• Keep all office supplies stocked and office equipment in working order
• Ensure that office visitors feel welcome and comfortable
• Create and implement office processes designed to maximize efficiency

Qualifications

• 1+ year in an office setting or doing administrative tasks
• Detail-oriented precision in all areas of work
• Strong organizational skills, including the ability to manage multiple schedules and calendars
• Ability to prioritize tasks according to urgency and meet tight deadlines
• Proficiency with basic office equipment and office management software
• Strong interpersonal skills, both in person and over the phone
• Ability to comfortably multitask and shift gears throughout the workday
• Bilingual (English/Spanish)