Office Coordinator - Contract

The Role

We’re looking for a Contract Office Coordinator (contract with the potential to move into a permanent role) to play a pivotal role in the day-to-day operations and management of the New York City office. You will serve as the main point of contact for all office maintenance and facilities management. 

Facilities

• Maintain kitchen pantry with food and beverages, following FIFO method
• Receive incoming catering orders through the freight, set up, and take down 
• Perform routine walk throughs to maintain lobby area and conference rooms 
• Lead the management of all current and future repair work for HVAC, Electrical, Office Equipment and Building Requests 
• Receive incoming mail/packages and distribute it to the appropriate parties, and coordinate outgoing mail
• Provide building management such as managing all external guests passes, new hires, employee passes, vendor relationship management, and cleaning crew communications
• Bathroom stocking of toiletries 
• Refrigerator clean out
• Wash dishes on an as-needed basis

Reception/Admin

• Greet and announce visitors in a professional and courteous manner
• Track, order, and restock office supplies 
• Provide overflow administrative support to other departments
• Answer all incoming calls to reception desk and ensure calls are directed appropriate
• Help plan company events
• Refill printer stations with ink, toner, and paper
• Be comfortable making birthday and anniversary announcements 

Qualifications: 

• Bachelor’s degree with 2+ years experience in an office manager or executive administrative role
• 1 - 2+ years of facilities management experience 
• Ability to work in a fast paced environment
• Strong attention to detail
• Proactive problem-solver with strong communication skills.
• Ability to work under pressure, to adjust to constant changes, and to handle multiple tasks
• Well organized, with an interest in promoting process improvements
• Experience exercising discretion and confidentiality with sensitive company information 

*Compensation Range: $35 -$45 per hour