We are currently looking for an Office Co-ordinator to join our fab Operations team on a full-time or part-time basis.
As the Office Co-ordinator you will be working in a team of 2 and based in the Aiimi HQ in Milton Keynes. You will be responsible for managing a range of events from corporate meetings and conferences to social gatherings and promotional events, creating a welcoming environment, and ensuring the day-to-day running of the office runs smoothly.
A Day in the Life of an Aiimi Office Coordinator:
Event Planning and Coordination:
- Collaborate with clients, stakeholders, and team members to understand event objectives and requirements.
- Responsible for planning, organising, and executing a range of events.
- Develop event concepts, themes, and agendas.
- Source and negotiate with vendors, suppliers, and venues, manage event budgets and ensure cost-effective solutions.
- Arrange and dismantle event setups, ensuring the office is restored to its original state.
Office Support:
- Welcome all guests and clients in a friendly and polite manner, offering refreshments and ensuring they know where the facilities are.
- Maintain the office environment ensuring that all spaces are kept clean and tidy for a safe working environment.
- Keep the fridges, snacks and stationery stocked, keep an inventory log and perform the monthly order/shop.
- Manage the parking spaces for team members and guests, creating a booking system and ensuring that this is effectively used.
- Collect and distribute any post received and assist in posting items externally or arranging couriers when required.
- Liaise with building management and facilities, attend monthly meetings and manage the cleaning company to ensure high service quality.
- Assist with travel arrangements and room bookings for team members.
- Support new team members by ensuring they have a pass for their first day and giving them a tour of the office.
Requirements
- Previous experience as a Office Co-ordinator, Events Coordinator or similar role.
- Ability to work under pressure and handle multiple events simultaneously.
- Excellent organisation skills and ability to prioritise your workload in an ever-changing working environment
- Effective communication and interpersonal abilities.
- You will need to be flexible in your approach so that you can go from welcoming guests, to attending facilities meetings, to ordering the weekly office shop.
- Strong attention to detail.
- Experience in Microsoft Office suite, including Word, Excel and Outlook.
- Flexibility in facilitating morning and evening events will be required, so start and finish times may vary, but you will be given ample notice.
Benefits
- 25 Days holiday (excluding bank holidays) – increasing by a day every 2 years
- Hybrid working
- Mentorship, Career Development & Training
- Benefits Package
- Wellbeing Allowance
