Office Assistant

Role highlights:

• Office Assistant
• Warsaw
• Permanent
• Office

Who are we?

ICEYE is the global leader in synthetic aperture radar (SAR) satellite operations for Earth Observation, persistent monitoring, and natural catastrophe solutions; owning and operating the world's largest SAR constellation. ICEYE is headquartered in Finland and operates from five international locations with more than 600 employees from nearly 60 countries, inspired by the shared vision of improving life on Earth by becoming the global source of truth in Earth Observation.

Our satellites acquire images of Earth at any time – even when it’s cloudy or dark – providing commercial and government partners with unmatched persistent monitoring capabilities. Information derived from our SAR images helps customers make data-driven decisions to address time-critical challenges in various sectors, such as maritime, disaster management, insurance, and finance.

Our team is a tight-knit group of experts across many disciplines (e.g., engineering, software development, radar technology, etc.). We’re innovative, driven people who strive for excellence in everything we do. Teamwork, curiosity, and having fun are core values at ICEYE, and contribute to Making the Impossible possible!!

Why should you work for us?

ICEYE is at the cutting edge of new technology and we are continuing to build and operate our commercial constellation of SAR satellites. Working with ICEYE, you will be part of making the impossible possible, whilst shaping the Earth Observation industry. You will work with varied, diverse and engaged colleagues to further the ICEYE mission. At ICEYE we realise that without great people we can not succeed, therefore you will be an integral, valued and appreciated colleague, with the ability to directly shape the vision and direction of the business. 

We actively support Continuous Professional Development, and will provide access to a range of avenues to allow you to succeed, including courses, training and attendance at conferences. ICEYE is a place where your development, your growth and your success is a priority.

What will you do in this role? 

As an office assistant, you will support our daily operations in our office in Warsaw. You will report to the Office Manager and collaborate closely with Facilities and Supply Chain functions. In this role you will: 

• Help with day-to-day office operations, ensuring that everything in our office is functioning smoothly 
• Oversee tasks including office supplies, groceries & equipment maintenance
• Keep our conference rooms in order and tidy 
• Assist in the organisation of internal company events and meetings
• Cooperate with technical and cleaning service
• Guide and escort vendors and guests when they are visiting the office
• Support different departments with various tasks as needed related to the office environment (e.g. support in the organization of team workshops)
• Act as a point of contact for employees regarding office-related inquiries and concerns (e.g. how to move around the office, how to book a meeting room etc)
• Maintain a flexible schedule to address unforeseen issues and accommodate various office needs within working hours
• Utilise strong multitasking abilities to efficiently prioritize tasks and manage competing demands
• Demonstrate excellent people skills in interactions with colleagues, vendors, and visitors, fostering positive relationships and a productive work environment

Requirements

What will you need to be successful in this role?

• Previous experience in administrative roles, preferably within a multinational setting
• Strong communication and interpersonal skills, with the ability to engage effectively across all levels of the organization
• Demonstrated flexibility and adaptability in handling diverse office challenges and shifting priorities
• Excellent organizational abilities with a keen eye for detail, ensuring tasks are completed thoroughly and accurately
• Proficiency in Polish, both written and spoken
• Proficiency in English, both spoken and written

Benefits

Benefits: 

• A job that matters in a dynamic Earth Observation environment with a scale-up approach
• An independent role with a supportive and diverse work environment
• A yearly benefit budget to spend as you wish (MyBenefit i.e. on sport, transport, wellness, lunch, tourism, etc.)
• Time for self-development, research, training, conferences, or certification schemes
• Polish language lessons
• Occupational and private healthcare and life insurance 
• Inspiring and collaborating offices and silent workspaces enable you to focus
• A wide variety of the best coffee, tea, snacks, and sweets to accompany your daily space mission
• Base salary range for this position is 7500-8500 PLN per month (gross) contingent on your experience level, and will be negotiated individually.

Diversity, equity, and inclusion

At ICEYE, we believe that diversity isn't just a buzzword – it's our greatest asset. 

We're committed to fostering an inclusive environment where every voice is not only heard but celebrated. We know that diverse perspectives breed innovation and creativity, which is why we actively seek out individuals from all walks of life, backgrounds, and experiences. 

Whatever your background, we want you to bring your authentic self to the table. Join us and be part of a team where differences are not only embraced but cherished, because together, we're stronger. 

Apply now to start your ICEYE journey, and help us continue to make the impossible possible together. Read more about ICEYE and working with us at iceye.com