This position is for a split Office Assistant and Campus Monitor position at Aspire Berkley Maynard Academy in Oakland, CA for the 2024-2025 school year.
About Aspire:
Aspire Public Schools operates a network of high-performing, college preparatory charter schools serving TK-12 scholars in communities across California. Founded in 1998—in an effort to transform the inequitable racial, social, and gender outcomes that our communities persist through—Aspire is one of the largest and most forward-thinking open-enrollment public charter school systems in the nation.
Our purpose is to prepare our scholars for success in college, career, and life. At Aspire, we set a foundation for our scholars to gain knowledge, skills, and power to access and make choices for their families and post-secondary lives. Every day, our community of students, families, teachers and staff comes together to learn, work, and play in an environment grounded in our values of Bienestar (Well-Being), Culture of Belonging, Community Partnership, Agency & Self-Determination, and Joy.
The Opportunity:
Behind every successful student is a passionate and dedicated team. Together, we will change the odds for underserved students, ensuring that every student is prepared to earn a college degree.
Office Assistant
The Office Assistant is responsible for assisting the Business Manager in overall office operations of the school. The Office Assistant reports to the Business Manager, but works closely with all levels within the school and home office, as well as with students, parents, and outside consultants/vendors.
Campus Monitor
The Campus Monitor observes and supports students during lunch and passing breaks to ensure a safe, secure and comfortable environment conducive to student interaction and learning.
What You Will Do:
50% time Office Assistant:
- Provide administrative support for the Business Manager, such as screening visitors/telephone calls, managing correspondence, scheduling meetings and ordering supplies
- Process documents and materials such as student transfers, student cumulative records, schedules, reports, and school newsletters
- Assist in the maintenance of student records, ensuring they are complete, accurate and properly organized
- Assist in all aspects of student enrollment and attendance reporting as directed by Business Manager
- Maintain accurate student attendance for the purpose of providing accurate information for District and State reporting (includes daily absence verification calls, receiving/recording tardy students, and ensuring weekly attendance sheets are signed by teachers)
- Manage confidential information appropriately
- May assist in free/reduced lunch program reporting
- Administer first aid and medication to students to meet immediate health care needs
- Assist in the collection and processing of payments for a variety of events such as lunch deposits, donations, and fundraisers
- Attend all relevant Aspire-wide professional development and training sessions
- Assist Business Manager in completing school administrative functions/tasks as dictated by school site and home office deliverables; may work with outside vendors, and develop necessary communications internally and externally.
- Maintain inventory including first aid kit supplies to ensure availability of required items.
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Demonstrate knowledge of, and support, Aspire Public Schools mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
50% time Campus Monitor:
Ongoing Activities
Supervise students during lunch/recess and passing periods, including enforcing school rules school boundaries, and school behavior expectations
Ensure a safe environment in the lunchroom, school grounds and parking lot
Work with other school staff to ensure sufficient level of supervision coverage in all areas of the lunch room, school yards and parking lot
Help mediate and resolve conflicts between students
Administer first aid as needed
Manage computer logs and complete accident reports
Help keep the campus clean
Identify any major security or safety hazards and major repair needs in the recess area and ensure safety rules are followed
Additional:
Demonstrate knowledge of, and support, the Aspire Public Schools mission, vision, value statements including antiracism, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior
Perform other related duties as required and assigned
What You Will Bring:
Professional Development
Other Administrative Tasks
Assists Office/Business Manager in completing school administrative functions/tasks as dictated by school site and Home Office deliverables – may work with outside vendors, and develop necessary communications internally and externally
Maintains inventory including first aid kit supplies to ensure availability of required items
Additional:
Demonstrate knowledge of, and support, the Aspire Public Schools mission, vision, value statements including antiracism, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior
Perform other related duties as required and assigned
QUALIFICATIONS
Competencies:
Strong time management and multitasking skills
Strong interpersonal and communication skills
Ability to work with constant interruptions and remain focused; understand and carry out oral and written instructions; learn new procedures and upgrade skills in order to meet changing job conditions
Ability to work independently as well as with a team
Professional appearance and manner
Fluency in Spanish - highly desirable
Minimum educational level:
Experience required:
2 plus years in fast-paced, ever changing administrative position required;
Experience in a school environment preferable
Proficiency with Microsoft Office, network printing, copiers and fax machines
