COMPANY OVERVIEW
ThreatLocker® is a global cybersecurity leader, providing enterprise-level cybersecurity tools for the Managed Services Provider (MSP) industry to improve the security of servers and endpoints. ThreatLocker’s combined Application Whitelisting, Ringfencing™, Storage Control and Privileged Access Management solutions are leading the cybersecurity market towards a more secure approach of blocking unknown application vulnerabilities.
POSITION OVERVIEW
ThreatLocker’s Office Assistant will support the organization and optimization of general office administration. This is a part time role, 5 hours per day between 9-2 daily.
Office Administrator Job Description
Event Support
- Liaise with event planning team and local team leads to schedule trade show attendees and track/update associated data in relevant systems.
- Provide support in organizing and coordinating office events and meetings.
- Assist in scheduling appointments, meetings and maintaining office calendars.
Travel Management
- Co-ordinate and book travel itineraries for all EMEA employees.
- Mange all itinerary change requests, cancellations and refunds where necessary.
- Maintain accurate travel records and invoices and ensure information is kept up to date in relevant systems.
Inventory Management
- Manage & track inventory levels for swag, merchandise and trade show materials, replenishing when necessary.
- Co-ordinate and prepare trade show Go-Bags, ensuring provision of essential materials.
Local IT Support
- Support VP with monitoring of local IT supplies and IT peripherals. Ordering and replacing when required.
- Assist with basic technology related tasks, such as troubleshooting minor office equipment issues and day to day maintenance of key equipment – printer, scanner etc.
Accounts Receivable/Payable Support
- Maintain accurate records of all relevant invoices and accounts receivable.
- Raise POs and set up New Vendors in Accounting system when required.
- Consistently follow company policies and processes with Accounts payable to ensure accurate and transparent record keeping.
- Support central Finance team with AP/AR queries when required.
Liaise with relevant Vendors/Contractors
- Main point of contact for liaising with third parties and contractors such as Cleaners, Maintenance, Building Owners, Security System Providers etc.
Canteen Management
- Monitoring and ordering all canteen supplies - dairy, fruit, coffee, snacks, beverages etc.
- Day-to-day replenishing of canteen supplies.
- Responsible for upkeep and maintenance of key equipment – coffee machine, water fountain etc.
Day-to-Day Upkeep of Office
- Responsible for day-to-day upkeep of office and canteen ensuring areas are orderly and tidy.
- Monitor and replenish office supplies ensuring sufficient stock levels for day-to-day operations.
Employee Relations Onboarding/Offboarding support
- Support management and internal Talent Acquisition team when necessary, with interview scheduling and correspondence.
- Support management with new hire onboarding process ensuring all relevant equipment and supplies are in place, peripherals, phones, access fobs etc.
- Support management with employee offboarding process ensuring all relevant equipment and supplies are accounted for and deactivated where necessary.
- Tracking employee milestones ensuring key anniversaries are recognised as per company policies.
Post & Shipping
- Manage incoming and outgoing mail and shipments. Maintaining accurate records and forwarding to relevant personnel.
Reception
- Greet and assist visitors, ensuring a positive and professional experience.
- Manage incoming calls, emails and inquiries, directing them to the appropriate personnel.
Administrative Support
- Assist with general administrative tasks such as data entry, filing and document management.
- Maintain accurate and organized records, including employee records, invoices and other relevant documents.
Ad Hoc Tasks
- Undertake additional tasks and projects as required, adapting to the evolving needs of the office.
Base pay is based on 5 hours worked daily between 9-2. Salary is E18,000 per year.
Office Based in Blanchardstown, Dublin.
