Office Administrator

NEUTRON 

Neutron is a medium lift launch vehicle capable of delivering the mega constellations of tomorrow, high assurance payloads, and human spaceflight. As a highly reusable launch platform, Neutron will deliver a highly cost-effective and reliable launch solution leveraging Rocket Lab’s proven execution history with the Electron program. If you’re interested in joining a high performing team, pushing the boundaries with a clean sheet development of re-usable liquid launch vehicle, this is your opportunity! 

OFFICE ADMINISTRATOR

Based out of Rocket Lab's Space Structures Complex in Middle River, MD. The Office Administrator will provide administrative support to all permanent and transient staff and contractors as well as be responsible for developing administrative support for the facility operations. The Office Administrator will be integral to the smooth running of the production complex. A key point of contact for travelers and visitors to the site, and ensure the Rocket Lab experience is maintained and always professionally presented. 

WHAT YOU’LL GET TO DO:  

• Administrative 
  • Generate memos, emails and reports. 
  • Develop processes and standards for RL administrative operations at SSC 
  • Manage and re-order office supplies  
  • Process incoming letters 
  • Create presentation materials and other documents, gather and prepare required materials for presentations, utilizing various computer software.
  • Compose correspondence and reports for approval..
  • Follow established protocols and offer suggestions for process improvement..
  • Process a high volume of Travel documents and Check Requests.
  • Travel planning and processing the closeout of expense and trip reports.
  • Process purchase requisitions (PR's) and invoices, tracking pending procurements and purchase orders.
  • Maintain detailed budget records and expense tracking. Coordinate with Accounting and other departments to maintain accounts in good status.

• Security and Badge Access 
  • Support the issue and amend security access badges 
  • Take active role within RL security team to ensure standards and protocols are followed. 
• People & Culture 
  • Maintain and track company merchandise. 
  • Support and manage the employee experience including food and beverage (this may involve contract negotiations), offsite activities and launch viewing opportunities. 
  • Support new hire orientation  
• Facilities 
  • Help ensure a clean working environment. 
  • Manage janitorial contractors and stock janitorial consumables.  
  • Manage grounds keeping contractors (grass areas / snow removal) 
  • Support some facility contracts like annual fire inspections 
  • Facilitate modifications to the buildings within the RL branded experience. 
  • Manage PO’s for ongoing facility supplies and work 
• Staff Support 
  • Track and file training for staff members, contractors, customers
  • Answer questions and request information both internal and external to the company 
• Community 
  • Support and initiate community outreach / in school education programs.
  • Local duties as reasonably required. 
• Health and Safety 
  • Ensure safety policies are followed.
  • Help manage inventory of PPE. 
  • Assist in preparing incident reports, annual reports, etc. 

YOU’LL BRING THESE QUALIFICATIONS AND EDUCATION:  

• High School Diploma or equivalent (GED)
• 2+ years experience in a similar role
• Proficient in MS Office with expertise in Microsoft office 
• Previous experience with coordination and project management 

THESE QUALIFICATIONS WOULD BE NICE TO HAVE: 

• Organized, proactive, self-starter, team player.
• Strong verbal and written communication skills 
• Internal and external customer focus  

ADDITIONAL REQUIREMENTS:

• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to focus. 
• Regularly required to sit, use hands and fingers, operate computer keyboard and controls, and communicate verbally and in writing. 
• Must be physically able to commute to buildings
• Occasional exposure to dust, fumes and moderate levels of noise.