Office Administrator for Global Material Security

We have an opening for an Office Administrator. You will perform a wide variety of jobs related to Laboratory business, operations, and organizational functions. This will include personnel/workforce administration/management, administrative operations, business development, regulatory and compliance activities. As an integral member of an interdisciplinary team, you will support NNSA and other sponsors by assessing international nuclear security problems, formulating strategic approaches to reduce risk, and implementing nuclear security initiatives. This position reports to the Global Materials Security Program within the Global Security Principal Directorate’s Nuclear Threat Reduction (N) Program.

In this role you will

• Assess business, operational and organizational requirements and deliverables and develop, approve, and implement administrative and operational activities.
• Participate in planning, decision-making, and development of administrative processes for the work unit.
• Manage on-site programmatic reviews, quarterly reporting, and proposal submissions. 
• Assist with off-site program reviews as directed by NNSA Headquarters.
• Examine documentation to verify compliance with policies, ensuring consistency within the work unit or functional area. Contribute to assessing whether the work unit adheres to established policies, procedures, methods, and practices, and assist in implementing corrective actions to achieve compliance.
• Research, analyze, establish and implement internal administrative procedures and systems to enhance efficiency and effectiveness of administrative operations.
• Gather, verify, and analyze business, operational, and organizational planning data to support strategic and workforce planning initiatives.
• May assist with tracking budgets and expenditures, working closely with program leaders and resource manager.
• Supervise LLNL subcontracted staff support.
• Serve as a backup for logistic coordinator.
• Ability to travel domestically and internationally.
• Capability to use a rental car during travel.
• Perform other duties as assigned.

• Experience coordinating administrative and operational work activities and multi-faceted internal processes for the work unit and/or functional area.
• Experience participating in business, operational and/or organizational activities.
• Experience working on organizational projects with the ability to understand, interpret, and apply related policies and procedures. Demonstrated effective leadership and team-building skills.
• Understanding of basic principles of personnel administration, policies and procedures and of HR compliance requirements for personnel administration (FLSA, ADA, EEO, etc.).
• Effective analytical, problem solving and decision-making skills necessary to independently advise, resolve, recommend and approve appropriate actions to implement solutions.
• Demonstrated effective interpersonal skills with the demonstrated ability to handle sensitive and confidential issues with tact, discretion, and mature judgment.
• Experience leading administrative projects effectively and ability to understand, interpret, and apply operational related policies and procedures; advanced organizational skills, attention to detail, accuracy, and follow through.
• Advanced knowledge of personal computers and associated software including MS Office applications and experience developing complex reports for use in management decision making.
• Knowledge of international travel policies and processes.
• This position requires a valid California driver’s license.

Qualifications We Desire

• Associate of Arts (AA) degree in a relevant field.
• Broad and in-depth knowledge of Laboratory business, operations, and program/discipline organizations; demonstrated knowledge of external organizations at the local, State and National levels.

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2024 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Inclusion, Diversity, Equity and Accountability (IDEA) - visit https://www.llnl.gov/diversity
• Our core beliefs - visit https://www.llnl.gov/diversity/our-values 
• Employee engagement - visit https://www.llnl.gov/diversity/employee-engagement

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance.  If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing.  Q-level clearance requires U.S. citizenship. 

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession.  This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.  

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas.  Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.  If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request. 

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.