Office Administrator

Join our global team as an Office administrator in Kaunas.

Office Administrator is responsible for organizing and coordinating office administration and procedures, front office management, to ensure high organizational effectiveness, communication, and safety.

Responsibilities:

• Ensure effective document management system (registration, distribution, archiving), including e-signature system (eSygnature) administration 
• Handle all incoming and outgoing correspondence (mail, packages, couriers) 
• Greet visitors and manage the company's general email inbox and phone line 
• Assist management with internal communication and coordination activities 
• Record and prepare meeting minutes during monthly management meetings 
• Provide administrative support to colleagues and executives as needed 
• Store department documents and ensure timely transfer to the archive 
• Manage office supplies and facility orders, and coordinate distribution to departments 
• Maintain front desk, meeting rooms, conference areas, and other shared office spaces 
• Arrange business travel, including bookings for transport, accommodation, and logistics 
• Support the organization of internal office events and team gatherings 
• Act as a liaison with external service providers (e.g., cleaning, maintenance, courier services) 

Requirements

• University degree - advantage
• 2 years of successful work experience as an office administrator
• Document preparation and management skills
• Document preparation and archiving legislation knowledge
• Fluent English and Lithuanian
• Excellent knowledge of MS Office
• Proactivity, ownership and strong organizational skills

Benefits

• Professional growth and career opportunities
• International team and environment
• Bonus based on annual performance
• Personal accident and business trip insurance
• Additional health insurance
• Influenza vaccines
• Rewarding referral policy
• Monthly lunch and fruit days 
• Team building, global meetings, B active events and other CSR activities
• Modern and new Sustainable office in city center with free parking

Salary ranges 1440-1800 eur/gross/month

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