Office Administrator

Hillel at Binghamton

Role Overview

Hillel at Binghamton needs a solutions-oriented, creative, highly organized professional with exceptional communications skills to serve as our next Office Administrator. The administrator will be responsible for the financial management and also supporting organizational operations. This is a 25-hour per week, hybrid position.

Responsibilities:

Operations

• Oversee general office upkeep and inventory of supplies 
• Coordinate and communicate with vendors, including custodial and maintenance
• Support the Campus Director to coordinate with Kosher Dining for weekly Shabbat meals, holiday meals, and event catering
• Assist Campus Director in training and supervising student office assistants and interns.
• Assist with campaign mailings and development reports
• Prepare materials for Board meetings as requested by the CEO

Financial Management 

• Support the financial responsibilities of the organization, including receipt collection and entry, processing check requests and reimbursements, examining documentation, and other transaction management processes
• Monitor cash flow and keep CEO informed
• Support staff in developing budgets
• Reconcile accounts and provide updated financial reports as needed
• Prepare materials for tax filing, audits, and data-driven financial reporting, serving as primary point of contact with our CPAs, as necessary.
• Record all income and expenses, process financial transactions
• Record and maintain donor records, and produce donor reports, as needed.  
• Submit payables for approval 
• Onboard new employees in online payroll platform 
• Process payroll 
• Coordinates, requests, and distributes certificates of insurance and coverages as needed

Minimum Qualifications:

• BA/BS degree or equivalent practical experience,
• 2+ years of relevant experience in an administrative, operations, or office manager role.
• Outstanding organizational skills; should enjoy developing systems, organizing documents, and implementing systematic workflows,
• Exemplary time management skills, including the capacity to juggle competing priorities and deadlines, and to remain flexible within an ambiguous, fast-paced environment,
• Excellent verbal and written communication skills,
• Knowledge of essential computer software programs, including Quickbooks, Microsoft Word and Excel, and donor software (Little Green Light) and the agility and resourcefulness to learn new technologies. 
• Impeccable discretion and appreciation of confidentiality,

What You’ll Receive

This is a 25 hour/week and hybrid position and the salary for this role is $35,000. In addition, we offer a comprehensive benefits package including health insurance, pension plan, and vacation/sick time.

About Hillel at Binghamton:

Hillel at Binghamton is located in the Student Union at Binghamton University in the Southern Tier of New York. With more than 4,000 Jewish students on a campus of 18,000 students, Hillel at Binghamton is home to passionate, driven, and hardworking students who will impress you the moment you set foot on campus. Year after year, the students, with the help of dedicated staff, work towards the Hillel mission and vision to provide a pluralistic Jewish hub to Jewish students who call Binghamton home. Hillel at Binghamton encompasses 15 student-run subgroups. From Challah for Hunger to Keshet, the LGBTQ+ group, to Bearcats for Israel, and Shoah Awareness, Hillel’s diverse offerings ensure students can live a holistic Jewish life while in college. Hillel at Binghamton has created long-lasting partnerships with the Judaic studies department, Israel Studies department, the Jewish Community Center, Chabad, and local synagogues of all denominations.