NCISG-0001 Services for Finance, Accounting and Travel Section (NS) - TUE 5 Nov

Deadline Date: Tuesday 5 November 2024

Requirement: Services for Finance, Accounting and Travel Section

Location: Wesel, DE

Full Time On-Site: Yes

Time On-Site: 100%

Period of Performance: Base Period - from 1st January 2025 until 31 st of December 2025, max 1700 working hours

Option 1 - from 1st January 2026 until 31st December 2026, max 1700 working hours 300

Required Security Clearance: NATO SECRET

1. Executive summary

This Statement of Work (SOW) describes the Finance, Accounting and Travel related services required to be provided by the Contractor within NCISG 1st NSB, S-8 Section

2. Scope of Services

a. Under the supervision of the Section Head, assisting in day-to-day control of execution of NSB travel budgets delegated to supporting Joint Force Command (JFC)

b. Liaising with JFC Travel Office in working level matters related to NSB personnel travels

c. Receiving and processing the travel documents duly filled and signed by the travellers

d. Assisting in ensuring that the appropriate NATO and national approving officials have authorized each travel request and that relevant supporting documentation accompanies each submission.

e. Processing all NSB travel requests in the NATO Automated Finance System (FINS - Oracle Financial based ERP system).

f. Submitting NATO Travel Order (NTO) amendments.

g. Generating. stamping. signing and sending NATO Travel Orders (NTO) to relevant individuals. Collecting the required signatures on NTO.

h. Sending flight itineraries to respective individuals and relevant points of contact (POCs) of the HQ, M&SCOY and to 6 different DCMs (ie detachments of NSB), allocated in four different nations.

i. Receiving. verifying and submitting in FINS Travel Expense Claims with supporting  documentation.

j. Assisting in the resolution of travel claims queries and inquiries.

k. Collecting and submitting FINS User Registration Forms as required

l. Maintaining all travel files and related documentation.

m. Assisting the Section Head in the recording of commitments, payments, collection of sum due, record keeping, reporting and administration of advance accounts.

n. Under Direction & Guidance (D&G) the Section Head, processing the applications for commitment of funds. This includes also drafting (and processing) of Purchase Requests.

o. Under the D&G of the Section Head, co-ordinating routine processing of commitments, payments as well as collections of outstanding reimbursable expenditures.

p. Assisting the Section Head in maintaining all financial files in accordance with the NFRs, FRPs and NATO policies on the Retention and Disposition of NATO Information.

q. Assisting in administrative tasks for the day-to-day operation and management of the Section.

r. Performing additional tasks concerning the activities of the Section. if required by the Section Head.

3. Deliverables and Quality Control:

A formal monthly meeting between the individual providing the contractual services and the supervisor (COTR) or the alternative will be scheduled in order to evaluate performance.

Deliverable: Monthly Execution Report and Monthly Timesheet

Requirements

• The candidate must have a currently active NATO SECRET security clearance

4. Language

• English: Listening, speaking, reading and writing shall be at a NATO level of English 3322.  The services are to be provided in English

5. Knowledge & Qualifications

The individual providing the services must possess the technical knowledge, skills and experience required to successfully perform the duties of the post

6. Essential Qualifications

• Successful completion of a recognized automated financial management system courses (Oracle Financials, SAP,etc.)
• Secondary education and basic training in finance, accounting, business administration, economics, public administration or related discipline for specific task related skills, with 2 years' experience

7. Professional/Experience

• Familiarity with the principles of electronic financial management and computerized accounting systems, minimum 2 years.
• Ability to deal authoritatively and diplomatically with a wide variety of people and issues, proved upon a minimum 2 years of professional experience in financial related duties.
• Previous experience in accounts receivables of minimum 1 year
• Previous experience in booking and co-ordination organisational/business travel of minimum 2 years

8. Education

• Secondary education and basic training in finance, accounting, business administration, economics, public administration or related discipline for specific task related skills, with 2 years of experience.

9. Desirable Qualifications

• Background in NATO Command Structure and familiarization with NATO Financial Management processes.
• Experience with NATO Automated Financial System (FinS) and/or Oracle Financials

10. Travel

Occasional business travel may be required. Travel expenses to be reimbursed to the individual directly (in addition to the hourly rate) under NATO rules.