Montai Therapeutics Executive Assistant

What if… you could join an organization that creates, resources, and builds life sciences companies that invent breakthrough technologies in order to transform health care and sustainability?

Montai Health is a privately held, early-stage biotechnology company developing a platform for understanding and leveraging complex molecular interactions within organisms to solve global challenges in human health and sustainability. The company leverages a multidisciplinary approach that integrates tools ranging from machine learning and big data to multi-omics and high-throughput screening.

At Montai, we nurture a bold, spirited and leading-edge culture dedicated to strengthening human health:

• We are one team with omnidirectional trust, empowered and accountable
• We are strong as individuals but stronger as a team and we are committed to excellence
• We have a sense of urgency and persistence and we are crazily confident that we can make a difference
• We need to be comfortable with the uncomfortable and be rigorous and we recognize that failure is data
• We care for diversity in people, thought, personality, opinions, background and distinctiveness
• We have a sense of humor to help us manage through our strategic noise

The ideal candidate is organized, solutions-oriented, self-directed, flexible and demonstrates leadership and initiative, while also being a committed and contributing team player with a strong desire to help steward deep relationships with internal stakeholders. This position reports into the Senior EA to the CEO, and is responsible for ensuring the productivity of the CSO and CMO, optimizing their schedule, and ensuring that the teams operate at their highest efficiency. Their daily tasks carefully balance long-term strategic objectives with immediate, time-sensitive details. The incumbent actively prepares content for meetings, oversees presentations in partnership with the Senior EA, and collaborates with the broader team on projects involving the executive team. This role offers a unique opportunity for individuals passionate about looking to be part of a dynamic and entrepreneurial environment.

The position will work collaboratively with the program leads, teams, and functional area leads in a fast-paced and exciting environment at the heart of ensuring planning and achievement of our critical corporate goals. This role is focused on enabling teams to advance therapeutic programs from discovery to development candidates. This is an exciting and visible role for a highly qualified and motivated individual.

Key Responsibilities will include, but not limited to the following:

• Primary day to day will center around calendaring and administrative functions 
• Partner with the Senior Executive Assistant to the CEO to drive overall management of the CSO's calendar to ensure it maximizes productivity and effectiveness. This also includes an ability to proactively "connect the dots" to identify where issues and conflicts might arise
• Provide a critical role in driving the cadence of updates and follow-up actions related to senior R&D leadership initiatives
• Lead and contribute to special projects as assigned by the CSO, CMO and/or senior leadership
• Work with Senior EA to design and implement processes to improve executive decision-making, monitor progress, communication and execution. Maintain order in a fast-paced environment
• Create, edit and project manage presentation materials (external and internal)
• Assist in Board, and investor meeting preparations, including pitch decks
• Collaborate with internal stakeholders on effective organizational structures and practices, looking for opportunities to improve inefficiencies within the organization
• Own and create appropriate levels of governance to ensure alignment and clear objectives
• Keeps track of lessons learned and shares those lessons with team members

Basic Qualifications

• Bachelor’s degree 
• A minimum of 3+ years of experience in the biopharmaceutical/pharmaceutical industry in an administrative or project coordinator function
• A minimum of 2+ years of experience in roles working with executives
• Knowledge of biotechnology/pharmaceutical research and development processes

Additional Qualifications

• Extremely organized with administrative and project management experience, and the ability to ruthlessly prioritize
• Experience working in a fast-paced environment with a focus on results
• Analytical and strategic thinker who is able to align detailed work to the big picture objectives
• Reputation of bias for action and can be trusted to always execute and never drop the ball
• Personal integrity, with the demonstrated ability to handle sensitive and confidential information. Excellent written and verbal communication skills
• Thrives in ever-changing environments and is excited by ambiguity
• Startup experience preferred

Flagship Pioneering has conceived of and created companies such as Moderna Therapeutics (NASDAQ: MRNA), Editas Medicine (NASDAQ: EDIT), Omega Therapeutics (NASDAQ: OMGA), Seres Therapeutics (NASDAQ: MCRB), and Indigo Agriculture. Since its launch in 2000, Flagship has applied its unique hypothesis-driven innovation process to originate and foster more than 100 scientific ventures. In 2021, Flagship Pioneering was ranked 12th globally on Fortune’s “Change the World” list, an annual ranking of companies that have made a positive social and environmental impact through activities that are part of their core business strategies.

Flagship Pioneering and our ecosystem companies are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Recruitment & Staffing Agencies: Flagship Pioneering and its affiliated Flagship Lab companies (collectively, “FSP”) do not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to FSP or its employees is strictly prohibited unless contacted directly by Flagship Pioneering’s internal Talent Acquisition team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of FSP, and FSP will not owe any referral or other fees with respect thereto.

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