Medical Records Coordinator

The schedule for the role is as follows: Sunday (6 a.m. - 2:30 p.m.)  & Monday - Thursday (8 a.m. - 4:30 p.m.). 

The WelbeHealth PACE program helps seniors stay in their homes and communities by providing medical care and community-based services. We like to do things a little differently, going the extra mile and making a difference in our participants’ lives.Join a growing team with flexible work hours.  

The Medical Records Coordinator is responsible for ensuring that WelbeHealth maintains a single, complete, accurate and comprehensive medical record for each participant in accordance with accepted professional standards. The Medical Records Coordinator will also be the subject matter expert (SME) on the WelbeHealth Electronic Medical Record (EMR) system supporting effective and compliant use of the EMR by staff. The Medical Records Coordinator also supports the Center Director with the planning and follow up of the IDT meetings.  

Essential Job Duties: 

• Oversee the process of obtaining, receiving, and transferring participants’ medical records to and from providers outside of WelbeHealth, assuring that proper medical release forms are complete and scanning any paper documents into the electronic medical records. 
• Monitor participant medical records for complete and timely documentation and promptly report to the Center Director when WelbeHealth medical records policies and procedures are not being followed.  
• Follow and enforce all WelbeHealth HIPAA policies and procedures to ensure the privacy and confidentiality of all participant information is maintained.
•  Ensure that participant medical record is retained for a minimum required period of time as outlined in WelbeHealth policies and procedures.   
• Conduct medical records audits as assigned. 

Job Requirements:

• High School Diploma or Equivalency.  
•  Minimum of two years’ experience as a Medical Records Coordinator in a skilled nursing facility, physician office or medical clinic.  
• Minimum of two years’ experience working with Electronic Medical Records.  
• Ability to follow directions from supervisor and communicate needs effectively.  
•  Excellent organizational and communication skills. 

Benefits of Working at WelbeHealth Apply your clinical expertise in new ways as we rapidly expand. You will have the opportunity to design the way we work in the context of an encouraging and loving environment where every person feels uniquely cared for. 

• Standard business working hours 
• Full medical, dental, vision insurance beginning day one
• Work life balance
• And additional benefits