Manager, Program Implementation

Responsibilities:

• Provide oversight for project implementation
• Manages processes associated with project implementation
• Manages relationships related to the project implementation such as vendors, donors, local partners and cross team collaborators, and employees
• Works closely with the program officer\s to ensure full coordination on the program activities. 
• Coordinates program related activities and implementation plans with the MENA office team.  

Contributions

• Workplan: improve, finalize and monitor cost-work plans and spend-out plans; support in finalizing and monitoring the logic frame and Monitoring & Evaluation (M&E) plan
• Project activities: design project activities (e.g., objectives and structure of activities); lead and/or deliver project activities; coordinate with trainers in the design and delivery of project activities
• Reporting: review and finalize project documents (e.g., presentations, and agenda); finalize donor reports; review and finalize monthly and activity reports before sharing; review General Ledger (GL) and support country finance team (CFT) in producing financial reports
• Compliance: coordinates with the appropriate country management team member in ensuring project, finance, and logistics staff follow donor rules/regulations; ensure donor compliance; lead capacity-building sessions to streamline rules and regulations
• Finalize the procurement plan and coordinate with project vendors (e.g., hotel, catering, transportation, etc.).
• Financial management: ensure project financial health; lead regular Budget versus Actual (BvA) meetings; ensure the BvA is right; ensure budget revisions are done as needed.
• Subward management: Provide technical review of partner documents; lead communication with partner management; provide oversight to partner work plan and key deliverables; lead in partner capacity assessment/plan and partner selection.
• Performance management: Interface with staff across all departments on regular basis
• a- Coordinate with the Country Director (CD) in the development of project staffing plan;
• b-  Provide guidance for compilation of interview materials, and assessments for recruitment of open positions; 
• c- Long-list and short-list candidates; 
• d- Manage staff members accordingly
• External engagement: Maintain regular communication with donors (e.g., 4 corner meetings, reporting, etc.); meet with local authorities as needed, facilitate approvals; meet with partner leadership, and conduct regular meetings
• Program management, quality and project design: Coordinate with Design, Monitoring & Evaluation (DM&E), Grants Management System (GMS), and Country Manager (CM) in the organization of reflection sessions
• a- Note and record lessons learned via donor reports
• b- Ensure reviews and reflection sessions lead to adaptive work plan
• c- Make sure that approved Search methodologies are utilized.
• d- Coordinate with the Global Affairs & Partnerships Program Development team, as needed.
• e- Support in attending fundraising and networking meetings.
• f- Support in the identification and decision of opportunities (go/no-go).
• Provide inputs to strategy development and planning related to technical area of work
• Technical review of strategy and Objectives and Key Results (OKRs).
• Infuse organizational Values into all work.
• Other duties that are broadly in line with the above key contributions as assigned.

Competency Behavior Indicators (Knowledge, Skills, and Abilities)

• Manages overall strategy and vision. Provides functional and program/project management. Anticipates and plans for needs and takes action accordingly. Provides guidance to direct reports or matrixed team members.
• Develops and maintains collaborative relationships with vendors, organizations, professional associations, partners, funders, and Search’s network of experts critical to the area of purview.
• Modifies a planned course of action in response to new information or new circumstances.
• Responds to changing circumstances and expectations readily.
• Articulates Search/function program/project goals and objectives within and external to Search. Develops program objectives that reflect broader Search strategies and approaches.
• Provides input for standards across functions globally within Shared Services teams and with a view from a multicultural perspective that reflects consideration of other cultures, other viewpoints, and other ways of doing things.
• Overcomes obstacles using ethical practices; formulates and evaluates morally and ethically justified solutions.
• Assesses risks and opportunities to lead decision makers to a favorable outcome.
• Checks the accuracy of one’s own and others’ work and sets up systematic checks and balances to support content and data integrity.
• Has knowledge of project management tools including technology as resources for efficiency and reduction of stress.
• Works with employees to set and communicate performance standards that are specific and measurable.
• Anticipates the consequences of situations and plans accordingly.
• Analyzes the costs, benefits, risks, and chances for success in making a decision.
• Provides coaching and mentoring to staff.

Type and Nature of Contacts

• Routinely coordinates with colleagues and consultants on-site and in the field and resolves problem situations with tact.
• Represents, as assigned, selected programs or projects and other organizations, including donors, vendors, and international and local partners.
• Interacts with the country office and regional staff.

Education and Experience

• Typically BS/BA with minimum 9 years’ experience.

Working Conditions and Physical Requirements

• Usual office environment conditions; ability to travel locally at least 60%.

Supervisory and Budget Responsibility

• Typically manages one or more direct reports and/or consultants and/or manages one functional area.