Manager, A/P

The Accounting team is seeking a Manager for the Accounts Payable team who will be an integral part of professionalizing our global Procure to Pay processes. Given the nature of our globally distributed team, this role will be based in India, primarily in Bangalore. It's imperative that you enjoy working from home, or an unaffiliated coworking space if you do not live adjacent to an Elastic workplace. Candidate is required to work from 4PM to 1AM IST time to support the global process.

What You Will Be Doing:

The Accounts Payable Manager will be responsible for overseeing all aspects of end-to-end AP operations, including invoice processing, month-end close activities, Vendor management and PO approval management, ensuring accuracy, efficiency, and compliance with company policies and regulatory requirements. This role involves leading a team and collaborating with cross-functional departments to optimize processes and drive continuous improvement.

In addition, you will be responsible to manage:

• Invoice Processing: Receive, review, and process invoices for approval, ensuring accurate coding and proper documentation. Match invoices to purchase orders (POs) and receipts.
• Payment Processing: Prepare and execute payments via wire transfers, and other payment methods, ensuring that payments are made in a timely manner.
• Vendor Relations: Communicate with vendors regarding payment inquiries, discrepancies, and invoice issues. Maintain strong vendor relationships to resolve issues promptly.
• PO approval Management: Review and approve purchase orders submitted by business teams as per the purchasing policy and guidelines.
• Reconciliation: Reconcile accounts payable ledger to ensure all invoices and payments are accounted for and properly posted. Assist with month-end closing by reconciling accounts and preparing necessary reports.
• Compliance: Ensure adherence to internal controls, company policies, and regulatory requirements throughout the AP process. Maintain accurate records and documentation for audits.
• Reporting: Prepare AP-related reports, including aged payables and payment forecasts. Assist in generating reports for financial and operational purposes.
• Process Improvement: Identify and recommend process improvements to increase efficiency and accuracy in the AP function.
• Assist with Audits: Support internal and external audits by providing requested documentation and information related to accounts payable.
• Team handling: Develop the team by coaching, training, and creating opportunities for learning and career growth.

What You Bring Along:

• Bachelor’s degree or equivalent experience in Accounting, Finance or related field.
• Proven experience of 10+ years in accounts payable process with at least 3 years in a supervisory or managerial role.
• Experience in managing vendor relationships and resolving disputes.
• Strong proficiency in ERP systems (NetSuite is added advantage) and Microsoft Excel
• Familiarity with accounting software and AP automation tools.
• Solid understanding of AP standard methodologies and accounting regulations.
• Experience with month-end close processes and accounting close activities.
• Strong analytical, problem-solving, and decision-making skills.
• Excellent communication and interpersonal skills to work effectively with vendors and cross-functional teams.
• Ability to manage multiple priorities in a fast-paced environment.