Job Purpose:
To ensure efficient management of the lubricant depot/s; involving activities such as delivery of lubricant products into the main depot/s, secure and safe storage of the lubricant products, accounting for each store keeping unit (SKD), and processing, loading, dispatching and confirming sales and transfer orders. In addition, the role involves having oversight to ensure adequate stock monitoring and control over lubricant stock at the consignment depots across the country. The role occupant is expected to manage a team of staff to deliver in line with the VE expectations on stock management, asset integrity management, cost management and customer service delivery.
Principal Accountabilities:
- Ensure efficient operations of the lubes depot/s by strictly following VE requirements in product handling and storage, inventory, asset integrity, HSSEQ, and order processing, loading, dispatching and confirmation.
- Monitor and manage the stock of lubricants to ensure optimum levels, in support of Business growth.
- Monitor and report on the top 30 SKUs by demand, to create visibility for effective and quick decision making.
- Provide input into the IBP process for Lubricants, in avoiding an overstock or understock situation for each lubes SKU.
- Ensure strict compliance to the FIFO method of inventory management, to reduce the risk of product expiry and to improve product reliability and customer satisfaction.
- Monitor and report slow moving and ageing lubricants stock, to create visibility for management action.
- Ensure product stacking at the lubricant depots are in line with the VE requirements to reduce damages.
- Manage product damages in line with the VE procedure.
- Take the lead and initiate the process for recertification of lubricant product in storage, when required.
- Implement the VE requirement for lubricant stock reconciliation at all storage locations, including the consignment depots in the mines.
- Ensure lubricants out-of-tolerance variances are investigated and approved in line with the VE Manual of Authority.
- Plan and effect lubricant transfer orders to ensure adequate stock at the consignment depots in the mines and zero in-transit stock at month end.
- Manage the depot team to ensure quick order processing, loading and dispatching for customer satisfaction.
- Maximise the utilization of the Lubricant fleet to ensure low unit cost of transport for the lubricants business.
- Ensure effective maintenance of equipment, tools, and machinery and oversee the general maintenance of the lubricant depot/s.
- Manage the depot team to solve day-to-day operational issues and reach short- and long-term performance goals.
- Review and prepare workflows, staffing requirements, space allocation and layout, and action plans that meet company standards for productivity, quality, and customer service.
- Maintain a safe and healthy work environment by establishing and enforcing VE HSSEQ standards and procedures and by complying with legal regulations.
- Manage the flow and quality of work to maximize efficiency and minimize team overtime work.
Key Challenges:
- Maintaining visibility of stock levels at the various Depots within changing customer expectations.
- Aligning the Depot replenishment needs with the Lubes Supply plan through the IBP process.
- Delivering value to the business through sustainable reduction in Depot cost (reducing utility cost, team overtime hrs, waste through damages, etc).
- Implementing controls against product theft.
- Implementing HSSEQ controls.
Requirements
- University degree in any of the relevant fields (Engineering and Supply & Logistics)
- Over 3 years’ experience in warehouse management
- Knowledge of the Shell Lubricant SKUs is plus
- A demonstrable experience in managing teams for performance
- A demonstrable experience in Data Management and Analysis
- Strong analytical skills in Demand forecasting
- Strong Leadership, people management and decision-making skills.
Closing date: October 18, 2024
