The Admin & Logistics Officer will work closely with the local team in Sudan to provide administrative and logistical support and ensure efficient implementation of programs.
Location:
Port Sudan 50% Sudan
Omdurman 50% Sudan
Main Responsibilities:
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General procurement duties:
- Work with Administrative Manager to establish a detailed procurement program plan to determine appropriate specifications of required items, according to established guidelines and procedures
- Contribute to procurement process for office property, expendable supplies and services
- Will be able to foresee the needs of program implementation and be able to recommend solutions
- Assist in identifying equipment needs
- Conduct tendering procedures in accordance with local law, BHA procurement rules, and CORE’s internal policies
- Prepare procurement comparative tables and participate in the selection committees
- Prepare purchase orders and draft contracts
- Update the field office procurement plan
- Service procurement contracts and/or Purchase Orders.
- Willdevelop and update suppliers list and pricelists used by the office
- Corresponds and negotiates with all vendors on procurement related matters
- Manage vehicle rental services and coordinate with drivers in a as need basis
- Ensure that all transported goods have the appropriate documentation, e.g., waybills, receipts, etc., and that all inventories and stock lists are updated at the receiving and sending end as necessary
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Support to Program Management duties:
- Organize and arrange events planned by the program manager
- Provide administrative support to the program manager
- Assist all activities related to travel e.g. preparation of Travel authorizations (TAs), make travel arrangements, arrange transportation etc.
- Other general administrative tasks like the maintenance of petty cash
- Support the financial process of Accounts Payable
- Will also have other duties as assigned by management team
Scope and Travel:
- Travel within program locations in Omdurman and Port Sudan
Experience:
- Advanced degree in any of the following: Public Administration, Business Administration, Human Resource or any similar topic
- At least 2-3 years of relevant experience working with International Non-Governmental Organizations and in the development sector
- BHA funded project experience is preferred
Skills & Competencies:
- Excellent command of English in writing and speaking.
- High level driving experience including a good knowledge of the country/region
- Proven knowledge of car maintenance
- Strong communication skills
- Capable of working under pressure in a multitasking position
- Ability to work in a multicultural environment
- Strong knowledge of MS office applications (MS Word, Excel, etc.)
