We are looking for a dedicated and proactive Licensing Specialist to join our team. The Licensing Specialist will play a vital part in supporting our business development and licensing efforts by coordinating agreements, managing business & merchandise processes and fostering relationships with external partners.
(This job requires working from a Warsaw studio, hybrid mode)
Responsibilities:
Proactively seek and identify new business opportunities, proposing potential collaborations and partnerships to drive overall business growth
- Conduct market research to support Business Development & Licensing departments needs.
- Coordinate the entire lifecycle of agreements, from kick off to signatures.
- Monitor and report on invoice and payment statuses for contractual obligations.
- Oversee merchandise submissions from licensees, coordinating reviews and approvals with Approval Leads and relevant teams.
- Distribute approved studio assets to external partners for use in merchandise programs.
- Review submissions to ensure compliance with copyright standards and brand guidelines.
- Utilize tools like Trello, Miro, and Jira to manage projects, provide updates, and track milestones.
- Communicate feedback from internal teams to external partners, ensuring alignment on project objectives.
- Collaborate closely with other studio departments, such as Finance, Legal, Marketing, PR, Controlling and Development.
- Assist the Business Development team with day-to-day tasks.
- Respond promptly to business inquiries, primarily via the [email protected] email channel.
- At least 1 year of experience in a role involving licensing, business development or partnerships/relationships management.
- Proficient communication and coordination skills, with the ability to ensure smooth collaboration between internal and external teams.
- Strong organizational and multitasking skills, with a proven ability to manage multiple projects simultaneously.
- Excellent communication skills, both written and verbal.
- Familiarity with project management tools such as Trello, Miro, or Jira.
- Proactive attitude with the ability to adapt to a dynamic work environment.
- Experience in cross-departmental collaboration and building positive relationships with partners.
- A keen eye for detail and adherence to copyright and brand guidelines.
- Fluency in Polish and English
Working mode
- Hybrid/On-site work at our Warsaw studio.
Perks & Professional Growth
- Flexible working hours — start your workday anytime between 8:00 and 10:00 AM.
- Trainings, lectures and courses — internal workshops, external training for each employee, ‘Meet a star’ events, knowledge-sharing initiatives, online tutorials, and e-learning classes are all available. There’s always something to learn!
- REDs have access to the cafeteria platform through which they can receive subscription benefits, additional medical packages or vouchers and codes to shops and cinemas.
- Merch — gifts for newborn rebels and regular chances to nab some cool swag!
- A welcome pack filled with goodies — to help you feel right at home once you join the team
Health & Well-being
- Private medical healthcare — a selection of medical plans with dental care to choose from, which are also accessible for your partner and relatives.
- Health checks — tests and vaccinations at the studio as well as professional advice and guidance from a specialist doctor.
- Psychological care — free mental health support and various well-being webinars.
- Multisport card — gain access to a wide number of sporting and fitness facilities across the city.
Social Activities & Life in the Office
- Dog-friendly office — dog owner? Bring your pooch with you and look after them while working! There’s always a furry friend or two to meet at the studio.
- Social events — we host regular gatherings at the studio where we can all unwind, play games, and just have some fun together.
- Healthy selections — organic fruit, snacks, muesli, organic honey, vegan milk, and speciality coffee are all at your disposal around the studio. Enjoy!
- Truly international working environment — a chance to meet and work with a diverse selection of people from all around the world.
Head office in Warsaw
- Sustainable campus with an eco ethos — solar panels provide green energy, 2000 plants and an air-filtering system to help provide clean air, electric car charging points, flower meadows, and more green features in the works.
- An onsite, well-equipped gym with a climbing wall, daily Gym Assistant support and yoga and healthy spine classes.
- Car and bike parking spaces.
- A designated space for your bicycle, as well as bicycle repair equipment and showers available whenever you need them.
- No dress-code — we like to keep it casual.
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