DFDL Indonesia has been meeting the needs of local and international investors since 2011. With our deep expertise in international legal and tax matters, we have seamlessly integrated this knowledge with our thorough understanding of Indonesia's business environment. This powerful combination enables us to offer customized and all‐encompassing solutions that perfectly align with the unique requirements of our clients in Indonesia.
We specialize in a broad range of corporate and commercial law areas in Indonesia, catering to diverse industries. Our services encompass all aspects of investment in Indonesia, such as concessions, joint ventures, mergers and acquisitions, asset acquisitions, financing, construction, and dispute resolution. At Nusantara DFDL Partnership, we provide comprehensive legal, tax, and customs services to both local and foreign investors operating in Indonesia or seeking to establish cross‐border operations across the Archipelago. Whether our clients require assistance with specific deal elements or end‐to‐end support throughout the investment process, our highly skilled team is adept at delivering tailored solutions. We are widely recognized for our meticulousness, analytical approach, and pro‐business mindset.
Position:
We are currently looking to recruit a qualified candidate to join our Indonesia Office as a Legal Secretary.
The successful candidate will have the opportunity to work in a multi-cultural environment with career development and personal growth opportunities.
Reports to: Managing Director
Key external relationships: Clients and local authorities
Key internal relationships: Managing Director, Partners, Office Manager, and all staff Indonesia office.
Salary range: Competitive, varying based on the qualifications and experience of the successful applicant.
Position type: Full Time
Location: Jakarta, Indonesia
Main Duties of the Role:
- Duties and responsibilities may include, but are not limited to, the following:
- Types letters, memoranda, or other materials from straight copy, rough drafts or verbal instructions. Prepares handbooks, training materials, and other program materials.
- Proofread and correct prepared materials for correct grammar, spelling, punctuation, format, syntax, and consistency.
- Processes routine documents of moderate complexity requiring knowledge of the terminology, policies, and procedures of a legal office.
- Schedules meeting rooms for internal use and with external parties.
- Receives, sorts, and distributes incoming mail and legal document deliveries.
- Composes routine correspondence independently as appropriate and as time allows.
- Provide administrative support, arrange travel includes scheduling transportation and making hotel reservations.
- Administering and filing client matter documents.
- Handling the office administration.
- Performs other duties as required to accomplish the objectives of the position.
Requirements
Essential Skills:
- Knowledge of office administration, clerical procedures, and recordkeeping systems
- Advanced communication and interpersonal skills
- Strong attention to detail
- Strong time management skills with a proven ability to meet deadlines
- Ability to use standard office equipment such as computer, desk scanners, copiers, and scan faxes
- Ability to anticipate work needs and follow through with minimal direction; takes initiative
- Ability to quickly learn and integrate new technical skills and knowledge; seek out avenues to enhance technical skills
- Ability to prioritize, organize workflow, and use time efficiently
- Ability to perform at high levels in a fast-paced, ever-changing work environment and to pivot quickly, responding with flexibility to changing priorities and work demands
- Ability to act with discretion, tact, and professionalism in all situations Page 2
- Strong customer service orientation; proven ability to work and communicate with all levels of internal and external clients
- Ability to sit for prolonged periods at a desk/workstation
- Ability to execute tasks, and make decisions with limited information
Ability to:
- Perform all the relevant duties of the position with only general supervision.
- Operate a personal computer terminal, printers, and specialized database software.
- Keyboard to perform data entry onto pre-formatted screens and to compose correspondence at a rate of 50 w.p.m.
- Analyze recurring problems and apply appropriate solutions.
- Must be able to write correspondence in a professional manner.
- Ability to maintain confidential and sensitive information.
- Prioritize work in order to meet multiple deadlines and conflicting demands, while maintaining schedules.
- Must be able to work effectively as part of a team devoted to customer service.
Desirable Skills & Experience:
- A minimum diploma’s degree (i.e., Program Diploma Tiga or D3).
- 1-3 years’ in similar role, preferably in a law firm, professional services or financial environment
- Ability to work under pressure, meet deadlines and to operate in a multi-cultural environment.
- Proficient in both spoken and written English
Applications should include a curriculum vitae or resume, accompanied by a covering letter outlining the candidate’s interest in and suitability for the position.
All applications and expressions of interest will be treated confidentially and reviewed only by DFDL Senior Management and the Human Resources team.
Please note that this position is open until filled. Applications will be reviewed and processed on a rolling basis and only shortlisted candidates will be contacted.
