WHO WE ARE

Vox Media’s Legal and Business Affairs team has an opening for a Legal Operations Associate to join our highly-motivated Legal Operations team. We are seeking an individual who is detail-oriented, an excellent communicator, a quick learner, naturally curious, and innovative. You will join a team whose mission is to partner within the Legal & Business Affairs team and across the organization to improve efficiency and productivity, optimize workflows, and proactively anticipate future needs. The core functions of the Legal Operations team include knowledge and information sharing, building and maintaining systems, project management, data analytics, and managing legal team vendors. 

This position reports directly to the Legal Operations Manager and will work alongside another legal operations professional. This role is perfect for someone with an operations or administrative background who can manage cross-functional initiatives and is comfortable managing upwards. 

The Legal & Business Affairs team is part of Vox Media, the leading modern media company. We guide our audience from discovery to obsession. We inspire essential conversations about what’s now, what’s next, and what’s possible.

As a community of journalists and storytellers, business professionals, creators, and technologists, we believe it is a moral and business imperative to amplify voices: to cultivate diversity, equity, and inclusion throughout our organization and media. This applies to our candidates, our teams, our storytelling, our creative work, and our platforms, products, and partnerships.

WHAT YOU’LL DO

Systems Development and Maintenance

• Contract database management, including identifying and summarizing material terms and key dates of executed agreements, monitoring agreement expirations, and facilitating renewals.
• Maintain and evolve homegrown legal systems and processes to improve department efficiency.
• Manage the legal team’s systems, including Airtable, Dropbox, DocuSign, and Zapier. 
• Create and maintain automated workflows and processes. 

Information Governance and Knowledge Management

• Update and maintain legal quick-reference and self-help resources, including contract templates, best practices guides, playbooks, wikis, and 101 documents. 
• Manage the Legal & Business Affairs team intranet site and internal team hub.
• Proactively identify gaps in knowledge and write new articles for the intranet site. 

Project Management

• Support and/or lead new projects for the Legal team. 
• Assist with the development and execution of legal operations initiatives for the Legal team in collaboration with the Legal Operations Manager. 

Paralegal Support

• Assist with tracking and maintaining records related to litigation and other disputes.

WHO YOU ARE

• An operations or administrative professional OR someone curious about the legal operations field and willing to learn and develop their operational skills.
• Quick learner with strong analytical skills and impeccable attention to detail.
• Highly motivated and comfortable taking the initiative. 
• Enjoys solving complex problems and embraces innovation and technology.
• Proven ability to independently identify areas of improvement and proactively escalate.
• Excellent communication and organizational skills, including clear and effective written and verbal communication.
• Proven ability to handle multiple projects and meet deadlines within a fast-paced environment.
• Ability to work effectively with individuals at all levels and across all areas of the organization and can effectively manage upwards.
• Creative, flexible, enthusiastic, innovative, and a can-do, no job is too small, team player attitude.
• Desired, but not necessary: 
• Familiarity with low code automation tools such as Airtable or Zapier.
• PMP, Scrum, or other equivalent project management experience.
• 1+ years of experience at a law firm or in-house corporate legal team.

If you have what it takes but don't meet every single point in our job posting, please apply with a cover letter to let us know how you can bring your unique skills to the Legal Operations team. 

WHERE YOU’LL WORK

This job is based in either Washington, DC, or New York. While we currently do not require Legal & Business Affairs team members to work out of the office regularly, team members are expected to be available to come into the office from time to time for meetings with other team members or key stakeholders.

WHY VOX MEDIA?

WHAT WE OFFER

This is a permanent, full-time position. This job is benefits-eligible. We pride ourselves in providing comprehensive benefits to support all of our employees wherever they are in life. You can find more information about our benefits here.

OUR DEI+ COMMITMENT

Vox Media is committed to building an inclusive environment where everyone can show up as their authentic selves and create their best work. We recognize that great stories, platforms, products and services come from people with all manner of backgrounds and experiences. We recognize that our commitments require ongoing work and sustained attention, as well as adaptation to new insights and best practices. We keep our diversity data public for the sake of accountability, transparency and communication. Learn more about our values here, and our approach to corporate citizenship here. 

Vox Media is an Equal Opportunity Employer and qualified applicants will receive consideration without regard to race, color, gender, sexual orientation, gender identity or expression, religion, disability, national origin, protected veteran status, age, or any other status protected by applicable national, federal, state, or local law. Vox Media will also consider all qualified applicants with criminal histories in accordance with applicable Fair Chance laws. We are also committed to providing reasonable accommodations as part of the application process to candidates with disabilities. If you require a reasonable accommodation as part of the application process, please contact our People & Culture team ([email protected]).

WHAT COMES NEXT

Our recruiting team will go through applications in a timely manner. Please note that our recruiting team will only contact you from @voxmedia.com email addresses, never via text message. Read more about how our recruiting team operates, and how to protect yourself from recruitment fraud, here.