Leadership Support Specialist

What You’ll Do:

• Coordinate across time zones: You’ll support the executive team with scheduling and communication, ensuring meetings happen and nothing slips through the cracks—whether it’s in Paris, Perth, or beyond!
• Manage executive calendars: Keep our busy execs’ calendars in tip-top shape, ensuring all appointments, meetings, and events are well-organized and conflict-free.
• Tackle administrative tasks: Support the executive team with travel arrangements, expense reports, document preparation, and anything else they need to stay focused and productive.
• Prepare and organize: From meeting preparation to compiling reports and tracking deadlines, you’ll make sure the executive team is always a step ahead.
• Meeting & Event Coordination: From offsite meetings to large corporate events, you’ll be the mastermind behind the logistics. You’ll manage event timelines, handle venue bookings, coordinate vendors, and ensure everything goes off without a hitch.
• Prepare for board and all-hands meetings: Help with the preparation and organization of key company meetings, including board meetings, all-hands, and leadership retreats. You’ll ensure materials are prepped, agendas are set, and everything is ready for smooth, effective meetings.

What We’re Looking For:

• Experience: 10+ years supporting senior executives in a fast-paced environment (bonus if you’ve done this for a startup!).
• Qualification: Bachelor’s degree in Business Administration, Communications, or a related field preferred
• Exceptional Organizational Skills: You have a sixth sense when it comes to keeping things in order, whether it’s tracking tasks, managing calendars, or keeping communication seamless.
• Flexibility with Time Zones: You’re comfortable working across global hours, understanding that sometimes a little flexibility goes a long way.
• Excellent communicator: You can easily switch between formal and informal communication styles and know how to keep things clear and concise.
• Tech Savvy: Familiar with productivity tools like Slack, Google Suite, or similar. You know your way around spreadsheets and calendar management tools like a pro.
• Proactive problem solver: You see potential problems before they happen and find solutions quickly and efficiently.
• Discretion & Confidentiality: You’ll be privy to sensitive information, so discretion is key.

Why You’ll Love This Role:

• Global impact: You’ll be directly supporting the global executive team in a fast-growing company, ensuring everything runs like clockwork.
• Office flexibility: This role is based in San Francisco, with the expectation of being in the office 2-3 days per week—perfect for balancing the best of in-person collaboration and remote work.
• Dynamic and fast-paced environment: Every day is different. From planning high-level meetings to jumping in and saving the day with last-minute changes, you’ll always be engaged and challenged.
• Great team: Work alongside an ambitious, driven, and collaborative team.


Ready to jump in and make a difference? Apply now and help our executive team shine!This position is based in San Francisco with 2-3 days a week in the office. If you’re up for the challenge, we can’t wait to meet you!