Junior Payroll Administrator

About the role: 

We're hiring a Junior Payroll Administrator to support our Senior People Operations Partner with a number of projects and the processing of payroll and benefits administration. The Junior Payroll Administrator will work closely with the People team (Human Resources & Talent Acquisition), Finance as well as our HRIS for processing our semi-monthly payroll for our US and Canada employees. 

What you will be doing: 

• Create and process the company’s payroll, including verifying time-cards, calculating wages, and ensuring timely payment to employees
• Maintain accurate and up-to-date payroll records, including new hires, terminations, leaves, and changes in employee information
• Review and reconcile payroll reports to ensure accuracy and resolve any discrepancies and errors
• Ensure payroll registers and schedules are submitted on time for approval
• Maintain Payroll schedule calendars and notifications
• Troubleshoot with US and Canada payroll provider as needed
• Maintain payroll files and provide Finance with reports as needed
• Collate information on the above process, and create an accurate and efficient filing system
• Manage the monthly reconciliation of benefits deductions, 401k and RRSP and the impact of those changes on employees along with the HR team
• Support the month-end and year end closings process by preparing necessary payroll reports and reconciliations
• Understands and follow Federal and State regulations as it pertains to payroll compliance including State and Local tax jurisdiction, Parental Family Leave, and other state and federal mandated programs  
• Maintain employee confidence and protecting the payroll operation by keeping information strictly confidential
• Work with the People Team on questions and report requests
• Enroll employees in retirement plans
• Assist employees with payroll related inquiries and resolve any issues in a timely and professional manner
• Support onboarding, I-9 verifications  
• Responsible for mail distribution (electronically)
• Participate in payroll-related audits and provide required documentation and explanation if needed

What you need to be great in this role: 

• Bachelors Degree (or equivalent) specialized in Accounting, Finance, Business Administration or Human Resources
• Experience with Excel (competent with managing, reviewing & analyzing data, ideally you will have experience utilizing VLOOKUP & challenging data) and payroll systems such as Paychex or ADP
• High attention to detail to ensure error free payroll processing
• Strong organization skills and ability to multi-task
• Demonstrable experience within a payroll function
• Basic understanding of payroll taxes and other regulatory requirements 
• At the time of this posting, the base salary for this position may range from $60,000 - $65,000. Individual compensation varies based on job related factors, including location, business needs, level of responsibility, experience, and qualifications. The range listed is just one component of OLIVER’s total compensation package.

Req ID: 10444

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