We are seeking a proactive Junior Office Assistant to manage and streamline our reception and administrative processes. This role is essential in maintaining a welcoming and efficient workspace, supporting both daily operations and a positive experience for employees and visitors.
This is an office-based position, requiring your presence at our office from Monday to Friday, from 8:00 AM to 4:00 PM.
Key Objectives:
- Scanning (of hard copies) and registering in the system workflow all incoming purchase invoices and other documents
- Scanning and archiving of all signed sales contracts and agreements.
- Supporting businesses in raising purchase orders
- Taking full ownership of every visitor interaction to our reception area, be they internal employees or external guests – all those who enter our offices are our customers!
- Managing the collection/receiving and distribution of all incoming mail
- Manage calls to the office and forward to the relevant team/individual
- Ensuring the reception space and associated areas off of reception (meeting rooms, lounges) are in the highest order of service and are ‘show ready’ at all times
- Responsible for access control, allocating and removing permissions in consultation with HR and the program administrator
- Ordering and accounting for office supplies
- Offer key administrative support to the Workspace Experience Office Lead
Please note that this is an office-based position, requiring your presence at our office from Monday to Friday, with working hours from 8:00 AM to 4:00 PM.
- Ability to work on many complex tasks simultaneously
- Proactive attitude
- Great time management skills
- Customer service-oriented attitude
- Team player, also across functions and locations
- Excellent interpersonal and communication skills
- Self-starter: can make decisions on the spot
- High degree of initiative, ability to learn, understand and identify solutions
- Native/ fluent Polish is a must
We offer:
Employment contract ("Umowa o pracę") Stable employment. Various benefits such as private medical care, Multisport, pre-paid cards and many others Unlimited paid Holidays International work experience
Join Unit4 and be part of one of the most exciting journeys in the cloud ERP software space. We’re a fast-paced, high-growth, people-centric company, delivering enterprise software for a great people experience, and offering our own people a host of benefits and development opportunities. Grow with us.
At Unit4, we offer:
- a culture built on trust - giving you the freedom and autonomy to be successful,
- balance - with our uncapped time off policy, remote working opportunities and Global Wellbeing Days when the whole company can switch off and prioritize well-being,
- talented colleagues, role models and mentors - work, learn and be inspired by some of the best talent in the software industry,
- a commitment to sustainability - with initiatives such as our Act4Good program, a way for everyone at Unit4 to come together and engage in actions that benefit society and the planet,
- a safe and inclusive working environment – supported by our Employee Resource Groups, which are open to all and include Women at Unit4, Pride at Unit4, Mental Health and Access at Unit4, and People of Color at Unit4.
