- Type, edit, proofread and finalize letters and/or documents, ideally can perform paralegal activities as regards standard legal documentation (mainly corporate resolutions and simple agreements).
- Perform administrative tasks and support responsibilities, liaise with local authorities or service providers (notary offices, public administration, RCSL, information/assistance requests and so forth)
- Initiate and follow-up circulated documentation until full execution by various parties and subsequent digital and physical archiving + update and review of accuracy/consistency of the contract management platform.
- Maintain files, follow up specifically assigned transactions and/or update company public records and the group companies legal files
- Support in audit and cross department requests, compile legal and/or contract data where relevant
- Escalate/address issues where deemed relevant
- Liaise with internal / external parties where relevant
- Follow-up on invoicing and billing matters where relevant
- 3 to 5 years of professional experience in a similar role (law firm, in house or equivalent)
- Graduate level Secretarial and/or legal education ideally
- Ability to work on multiple tasks under demanding timelines.
- Strong organizational, administrative and communication skills
- Must be able to demonstrate good attention to details
- Excellent problem-solving skills
- Capability to work autonomously but also as part of a team
- Confident, self-starter, ability to operate in a dynamic environment, initiative taking, humble and collaborative.
- Proficiency in the use of MS Word, Excel, Powerpoint and Outlook
- Ability to maintain confidentiality and discretion
- Familiarity with legal documents and procedures
- Experience with Contract and Document Management software and platforms (legisway and the like)
- Excellent oral and written command of English. French and/or German are an advantage.
Docler Holding is an equal employment opportunity employer. We consider individuals for employment based on their skills, abilities and experience. We thrive to attract and hire a strong, talented and diverse workforce, prohibiting discrimination based on race, color, religious or political beliefs, age, nationality, physical, mental or developmental disability, gender, sexual orientation.
DISCLAIMER: This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.
Final candidate will be requested to provide with a recent criminal record extract for background screening purpose.
NOTE: Docler Holding does not accept unsolicited resumes from agencies. We consider any resume (CV) or biography received from an agency without prior approval from our Legal and Recruiting Department to be unsolicited, and such submissions will not be recognized for purposes of “ownership” of the candidate.
