Investigator Grants Associate II

Precision for Medicine is the first global precision medicine clinical research services organization, purpose-built to improve the clinical research and development process for new therapeutics. Our novel approach integrates clinical operations excellence, with laboratory expertise, and advanced data sciences to inform every step. We apply our expertise to trials at all stages—from early development through approval—with embedded experience in oncology and rare disease. With over 2000 dedicated professionals and 35 offices worldwide, we stand ready to help accelerate life-changing treatments anywhere around the globe. Won’t you join us today as an Investigator Grants Associate?

Position Summary:

The Investigator Grants Associate II position is designed to be a key member of the project team while providing grant administration processing and financial support to the Project Team and Finance Teams of Precision’s clients. The position requires the candidate to be detail oriented, meticulous, with advanced organizational skills with the ability to handle large volumes of confidential financial information in a fast-paced environment.

Essential Functions of the job include but are not limited to:

• Serve as a financial member of the Project Team with the goal to contribute towards timely, efficient, and accurate preparation and tracking of site payments
• Review the financial section of the Clinical Trial Agreement (CTA) to prepare the tracking workbook for site payments on a project-by-project and site-by-site basis
• Responsible for maintaining the advance balance tracking on a project-by-project basis to ensure that sufficient prepaid funds are on-hand to make site payments
• Work with the respective Project Directors and Project Managers to provide guidance on how to populate the site payment workbook to ensure visits eligible for payment are tracked and processed
• Ensure that the investigator site payment workbook is financially calculating all fields correctly to facilitate accurate site payments
• Prepare the site payment package for the Project Director/Project Manager review and approval
• Communicate approved payments based upon the terms and conditions of the CTA within the Finance Department and this step will facilitate entry into the financial systems and payment processing
• Preparation of Aggregate Spend (Sunshine Act) Medicare/Medicaid (MMSE) reporting as applicable
• Preparation of site payment reconciliations
• Maintenance of the investigator grant dedicated mailbox
• Ad hoc financial tasks and duties as assigned by the Senior Manager, Global Investigator Grants
• Provides support to the Project Team by managing the Investigator Grants pass through budget.
• Ability to collect data pertaining to patient activity at each site in the workbook use this data to:
  • Create accurate client accrual
  • Pay sites based on Fully Executed Clinical Trial Agreement 
  • Project costs to monitor overall budget health
  • Ability to communicate with sites and clients via email to resolve inquiries.
  • Exhibits self-motivation, is detail-oriented and able to work and plan independently as well as in a team environment
  • Ability to deliver on commitments, an understanding of the service culture and positive interactions with customers and teammates
  • Delivers on commitments, and has a solid understanding of the service culture and positive interactions with customers and teammates 

Qualifications:

• Minimum Required:
  • 4-year degree or local country equivalent
  • 2-year Clinical Research Experience
  • Prior Accounts Payable experience in global payments.

• Other Required:
  • Strong analytical skills 
  • Excellent time management skills
  • Ability to drive and meet critical deadlines
  • Analyze, reconcile, and communicate financial results with all levels of project team, both internal and at the investigative sites
  • Strong proficiency in Microsoft Excel
  • Excellent communication skills, both verbal and written
  • Extremely detail oriented and process driven
  • Travel will be minimal 

• Preferred:
  • Investigator Payment Specialist background 
  •  Exposure to investigator contracts and budgets

Skills:

• Solid working knowledge and understanding and ability to use MS Office Suite products
• Intermediate to Advance Excel skills
• Proactive communication style
• Ability to work independently, as a team player Competencies:
• Demonstrates a working knowledge of excel for the purpose of tracker maintenance 
• Resolves payment related issues and prioritizes workload to meet deadlines with little support from management
• Exhibits high self-motivation, and is able to work and plan independently as well as in a team environment.
• Motivates other members of the project team to meet financial timelines and project goals.
• Focuses on continuous improvement, including the ability to make proactive assessments on how to make processes more efficient and people more effective
• Demonstrates an acceptable degree of professionalism, as evidenced by punctuality, ability to deliver on commitments, and positive interactions with customers and teammates, including good interpersonal skills
• Communicates both verbally and in written form in professional, clear, and concise manner
• Ability to handle large volumes of financial and confidential data in a highly organized manner
• Possesses practical knowledge of IT tools and systems in use by the Finance Department for tasks applicable to grant administration

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