Human Resources Coordinator - Los Angeles, CA

Our Ideal Candidate will have the following qualifications:

• High School Diploma or equivalent required. Bachelor’s degree preferred. Relevant human resources certifications preferred.
• At least two (2) to three (3) years’ work experience in an administrative environment. 1+ years’ experience in a human resources department or related experience and/or training, or equivalent combination of education and experience. Bilingual English/Spanish skills desirable. 
• Must demonstrate the ability to exercise good judgment and maintain confidentiality at all times. 
• Strong critical thinking / problem-solving capabilities.
• Must demonstrate the ability to work independently.
• Demonstrated integrity, professional conduct and ability to collaborate with team members.
• Must possess a personable and respectful manner at all times. 
• Must have excellent oral and written communication skills. 
• Must demonstrate the ability to relate to and communicate with diverse communities. 
• Must demonstrate a professional appearance and attitude at all times. 
• Knowledge of commonly used Human Resources concepts, practices, and procedures.
• Knowledge of or ability to use means to monitor and track processes as a part of coordinated process improvement efforts.
• Proficiency in MS Word, Excel, Outlook & PowerPoint.
• Strong organizational skills and superior attention to detail.
• Availability to work flexible hours, including weekends and evenings as required. 
• Ability and willingness to travel within Los Angeles County.
• Reliable means of transportation for onsite and off-site work.
• If using a personal vehicle to drive for work purposes, a valid CA driver license and current auto insurance in compliance with the minimum requirements of CA vehicle code are required.

About the Position:

• Abortion patients are cared for at each of our health centers, and in part through the administrative, support, and other non-clinical services provided at all PPLA locations, and by all PPLA employees. Supporting these critical services is an essential job duty, and a fundamental responsibility of all employees and contractors.
• Plan, conduct, and evaluate the new hire employee orientation program to fully comply with Agency goals and policies. 
• Plan and coordinate the schedule and logistics for the department’s internal training workshops/sessions. Maintain attendance records and program evaluations.  Assist HR leadership in HR staff trainings.
• Process unemployment claims from Employment Development Department (EDD) and handle required documentation and follow-up.  Provide timely notification to HR leadership regarding any scheduled hearings.
• Process employment verification inquiries in partnership with the Payroll Department for requests authorizing release of payroll records.
• Create and maintain departmental filing systems and ensure timely and accurate filing of paperwork.
• Create and maintain employee files for current and former employees in accordance with regulatory requirements, ensure timely and accurate filing of all personnel-related forms & documentation.
• Input and maintain accurate and current employee personnel data in electronic personnel record-keeping and report system, HRIS (Human Resources Information System) including but not limited I-9 re-certifications, BLS/ACLS renewal and TB tracking.
• Produce reports related to personnel data.
• Maintain tracking and reports related to internal department quality control.
• Support Human Resources through the audit process by maintaining up to date and complete personnel files, and accessing those files as needed (on-site and off-site file maintenance).
• Support Recruitment as needed by compiling onboarding documents, confirming incoming new hires with collaborating teams, and submitting new account set-up with IT (ASARs).
• Facilitate language assessments and maintain updated report(s) of results.
• Organize and maintain Human Resources electronic resources, including organization of files on PPLA’s departmental drive and shared internal drive; Ensure electronic files are organized to be user-friendly for staff.
• Open and distribute mail on a daily basis.  Date/time stamp all incoming mail.
• Provide word processing, data entry and clerical assistance using Microsoft Word, Excel, PowerPoint, Outlook and various data management programs.
• Ensure appropriate reorder and distribution of Human Resources materials (e.g. PPLA Handbook, etc.).
• Revise, organize, stock and maintain HR-related forms and packets including but not limited to New Employee packets, Benefit Guides, State Pamphlets & Posters, etc.
• Maintain office operations, including ordering office supplies and reconciling HR leadership’s credit cards.
• Lead PPLA staff recognition programs, including employee awards, employee recognition events, giveaways, anniversary recognition cards, etc.
• Remain current on all applicable employment laws, regulatory compliance and standards of practice in each functional area of responsibility.

Generous salary and benefits package includes:

• Medical, dental, and vision coverage options for you and eligible dependents
• Free basic life/AD&D policy with additional voluntary coverage options
• Short Term Disability, Critical Illness and Accident policies
• 403(b) Retirement plan with up to 3% employer match
• Medical and Dependent Flexible Spending Account plans
• Public Transportation and Commuter Pre-Tax Reimbursements
• Generous vacation, sick, and holiday benefits
• Hiring range $29.00 - $35.00 per hour (Non-Exempt)