The Mission of The MEMIC Group is to make workers' comp work better with compassion, trusted partnerships, and relentless commitment to workforce safety. The secret to the success and longevity of great organizations is their shared vision and strong values. At MEMIC our values are to be conscientious, to be an expert, to be a partner, to be curious and to be transparent.
The Human Resources Associate is responsible for supporting the day-to-day operation of the Human Resources department while providing a high level of customer service to our internal and external business partners.
- Provide administrative and operational support to the Human Resources department to include but not limited to recruitment, human resources, purchasing, payroll and benefits.
- Maintain accurate and up-to-date human resource files, records, policies, practices and documentation.
- Assist the Recruitment team with background checks, reference checks, scheduling interviews, and posting positions. Recruits for entry-level positions, as needed.
- Input employee changes, such as promotions, title changes, supervisor changes, etc. into Human Resources Information System (HRIS) and company intranet in accordance with best practices.
- Complete new hire checklists accurately and timely for bi-weekly orientation which includes completing new hire paperwork, I-9 verification, booking travel, creating new hire badges and entering new hire information into HRIS and company intranet.
- Complete all termination checklists accurately and timely which includes disabling badges, disabling access in various systems and filing offboarding paperwork.
- Lead Summer Internship Program and coordinate the activities.
- Create new and edit existing reports in our HRIS. Create and maintain schedules for ongoing report needs. Assists with maintaining existing PowerBI Dashboards
- Plan and coordinate events such as organization-wide meetings, employee recognition, and community outreach.
- Act as a backup for Benefit Specialist on education processing, answering benefit questions, benefit orientation presentation and new hire enrollment.
- Answer Employment Practice Liability Insurance (EPLI) line, input claim, set-up and maintain claim information, process payments and reconcile any discrepancies.
- Assist with department projects.
Requirements:
- Bachelor’s Degree preferred.
- A minimum of one year of Human Resources experience required.
- Ability to organize and prioritize assigned work, meet deadlines, and manage multiple tasks, while working in a fast-paced environment.
- Proficiency in or knowledge of using a variety of computer software applications, especially Microsoft Office programs (Word, Excel and PowerPoint).
- High level of interpersonal skills to handle sensitive and confidential situations and documentation. Ability to maintain a high level of confidentiality.
- Excellent verbal communication skills both on the phone and in person.
- Excellent written communication skills to include grammar, spelling and accuracy.
- Strong attention to detail.
Working Conditions
1. Normal office environment with minimal exposure to excessive noise and temperature variations.
2. Willingness to travel among company sites as needed.
3. Will be required to stand and/or sit for extended periods.
4. Will be required to work with a Video Display Terminal.
5. May be required to do occasional reaching and bending.
6. May be required to occasionally exert physical effort (lifting/carrying) using appropriate equipment if needed.
7. Required to work full-time.
Our comprehensive benefits package includes all traditional offerings such as:
- Health Insurance options, Dental Insurance options and Vision Insurance
- Employee Life Insurance/AD&D and Dependent Life Insurance options
- Short-term & Long-term Disability
- Health Savings Account with potential employer match
- Flexible Medical and Dependent Care Account
- Accident Insurance
- Critical Illness Insurance
- Employee Assistance Program
- Legal/Identify Theft Insurance options
- Long Term Care Insurance
- Pet Insurance
- 401 (k) Retirement Plan with match up to 5%, plus profit sharing & discretionary contributions (subject to vesting)
- 4 weeks of Paid Time Off (PTO)
- 10 paid holidays
We also offer other benefits to help foster a healthy, balance lifestyle such as:
- Flextime schedules
- Paid Parental Leave
- Student loan paydown and refinancing assistance
- Educational assistance for job related courses, seminars, certifications or degrees
- One paid day every year to volunteer for your non-profit of choice
- On-site fitness center (Maine & Virginia) or fitness reimbursement
- Subsidized parking
- Sit-Stand desks & daily stretch breaks
MEMIC is committed to a policy of nondiscrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religious creed, national origin, ancestry, age, disability, genetics, gender identity, veteran's status, sexual orientation, or any other characteristic protected by law. MEMIC is an equal opportunity employer encouraging diversity in the workplace.
