Human Resource Coordinator

Brain Corp is a San Diego, California, USA-based AI company creating transformative core technology for the robotics industry. Our purpose is to create autonomous technology that helps the real world work better. Brain's robotic and AI solutions help retailers ensure that the right product is on the right shelf at the right price, in a clean environment. Through the BrainOS® Robotics Platform, which powers the largest global fleet of the Autonomous Mobile Robots (AMRs) in operation in commercial public spaces, Brain Corp delivers insightful and efficient automated solutions in both commercial floor cleaning and inventory management, empowering organizations and their employees to achieve more. Brain Corp currently powers more than 30,000 AMRs, representing the largest fleet of its kind in the world. Brain Corp is funded by the SoftBank Vision Fund, Clearbridge, and Qualcomm Ventures.

As a member of the Human Resources team, the Human Resources (HR) Representative is responsible for assisting with the day-to-day tasks in support of other team members and Brain employees. The HR Representative will support the entire employee life cycle including areas like talent acquisition coordination, onboarding, HR database management, compliance, offboarding, communications and employee HR inquiries.

This is a temporary position with the possibity of fulltime should candidate perform as expected.

Essential Job Functions: 

• Maintain, process, and audit various HR documents, records, and data for onboarding and general employee administration
• Assist in coordinating recruiting processes, including scheduling interviews, responding to candidates, updating the ATS (Greenhouse), revising job descriptions, and managing requisitions
• Support the internship program by reviewing resumes, communicating with candidates, scheduling interviews and events, and attending on-campus events as needed
• Assist with audits by compiling data and retrieving necessary files or documents
• Support administrative immigration-related tasks, ensuring timely submissions and processing (e.g., printing, compiling, filing, submitting questionnaires, and initiating cases)
• Respond to employee, applicant, manager, and consultant inquiries, providing information and guidance as needed
• Maintain and update HR databases and electronic filing systems (e.g., organizing employee files and HR shared drives)
• Prepare reports on employment, headcount, turnover, and other key HR metrics
• Ensure compliance with all applicable laws, regulations, and company obligations

• Onboarding:
• Initiate and monitor background screenings
• Submit IT requests for new hires
• Schedule and conduct orientation sessions
• Communicate with hiring managers and new employees
• Add new employees to the HRIS, complete I-9s, and maintain documentation
• Offboarding:
• Draft termination paperwork and schedule exit interviews
• Submit termination notices and update systems accordingly
• Communicate with departing employees and coordinate the return of company property (if applicable)
• Ensure timely completion of all termination-related responsibilities

• Collaborate with the Event Committee to plan and schedule employee events
• Bring creativity and strategic thinking to foster collaboration, diversity, and inclusion across geographiesSupport benefits administration (health, welfare, and 401(k)), answer employee questions, and monitor file feeds for potential issuesUpdate and maintain labor law posters at various state, county, and city levels

• Monitor the HR inbox and address administrative tasks (e.g., file requests, general inquiries, employment verifications); forward to appropriate HR team members as applicable
• Manage HR-related employee communications, including sending reminders, Slack updates, and scheduling meetings
• Maintain and update the HR website, including policies, benefits information, and meeting recordings
• Oversee HRIS administration, processing employee changes, monitoring location updates, managing payroll-related adjustments, and updating job codes
• Adapt to evolving HR team needs as the company grows
• Support other duties and projects as assigned

Education and/or Work Experience Requirements: 

• High School Diploma and 3 years of administrative experience, preferably within a HR or corporate team; OR 
• Bachelor’s Degree in HR, Business, or related field (preferred); or actively working towards completion and 1+ year of experience working in an administrative capacity, preferably within a HR or corporate team.

Required Knowledge, Skills, Abilities and Other Characteristics: 

• Proficiency in Word, Excel, PowerPoint and Google Suite
• Ability to maintain a meticulous attention to detail
• Ability to prioritize many tasks, and where needed, act with a sense of urgency
• Excellent oral and written communication skills
• Strong problem-solving, listening and organizational skills
• Ability to maintain a high level of confidentiality

Things That Make a Difference:

• Familiarity with HRIS platforms and applicant tracking systems
• Ability to take initiative, anticipate needs and work independently in a fast-paced environment

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Essential functions may require maintaining the physical condition necessary for sitting, walking or standing for periods of time; operating a computer and keyboard; use of hands to finger and grasp; talk and hear at normal room levels; visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned or to make general observations of facilities or structures; push or pull up to 20 pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet to moderate. Employees are exposed to the typical office environment with computers, printers and telephones

Salary Range:

The anticipated salary range for candidates who will work in San Diego, California is $25.50 to $29.00 The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience within the job, type and length of experience within the industry, education, etc. Brain Corp is a multi-state employer and this salary range may not reflect positions that work in other states.