The ideal candidate will have excellent organizational skills, strong communication abilities, and a passion for helping create a positive employee experience. This position is a key part of our HR team and will assist with various tasks including record-keeping, employee onboarding, benefits administration, and more.
Key Responsibilities:
- HR Administration:
- Maintain and update employee records in the HRIS (Human Resource Information System)and ensure data accuracy.
- Assist with the preparation and processing of HR documentation such as employment agreements, new hire paperwork, and termination records.
- Ensure timely and accurate processing of employee changes, including promotions, transfers, and terminations.
- Support compliance with company policies and employment laws, ensuring all employee documentation is current and properly stored.
- Employee Onboarding & Off-boarding:
- Coordinate and facilitate the onboarding process for new employees, including sending welcome emails, gathering required paperwork, and ensuring timely completion of all forms.
- Assist with scheduling new hire orientation sessions and coordinate access to necessary systems and tools.
- Support offboarding processes, including exit interviews, collecting company property, and updating systems to reflect employee departures.
- Benefits & Payroll Support:
- Provide administrative support for employee benefits, assisting with open enrollment periods, employee inquiries, and benefits changes.
- Ensure employee payroll data (such as changes to direct deposit or tax status) is updated and accurate in the system.
- Answer basic employee inquiries regarding payroll and benefits, escalating complex issues to the HR Manager when necessary.
- Recruitment & Hiring Support:
- Assist with job postings, candidate tracking, and scheduling interviews with potential new hires.
- Communicate with candidates about the status of their application and coordinate next steps in the hiring process.
- Help ensure a positive candidate experience by providing timely communication and supporting interview logistics.
- Employee Relations Support:
- Act as a point of contact for employee questions regarding policies, benefits, and general HR inquiries.
- Support HR in fostering a positive workplace environment by addressing basic employee concerns and escalating more complex issues to the HR Manager.
- Assist in the planning and coordination of employee engagement initiatives, such as virtual events, wellness activities, and training sessions.
- HR Reporting & Data Management:
- Run routine reports from the HRIS for tracking employee data, such as leave balances, performance reviews, and compliance metrics.
- Ensure employee files are maintained and up to date, with attention to confidentiality and secure storage.
- Assist with the preparation of HR documentation for audits, ensuring compliance with internal policies and external regulations.
- General Administrative Support:
- Provide general administrative support to the HR department, including scheduling meetings, preparing documents, and managing HR-related communications.
- Help coordinate HR training sessions, webinars, and other virtual team-building activities.
- Perform other HR-related duties as assigned to support the smooth functioning of the department.
Requirements
- Excellent communication skills
- Background as an HR generalist
Benefits
