Sophos is a worldwide leader in next-generation cybersecurity, protecting more than 500,000 organizations and millions of consumers in more than 150 countries from today’s most advanced cyberthreats. Powered by threat intelligence, AI and machine learning from SophosLabs and SophosAI, Sophos delivers a broad portfolio of advanced products and services to secure users, networks and endpoints against ransomware, malware, exploits, phishing and the wide range of other cyberattacks. Sophos provides a single integrated cloud-based management console, Sophos Central – the centerpiece of an adaptive cybersecurity ecosystem that features a centralized data lake that leverages a rich set of open APIs available to customers, partners, developers, and other cybersecurity vendors. Sophos sells its products and services through reseller partners and managed service providers (MSPs) worldwide. Sophos has major hubs around the globe. More information is available at www.sophos.com
Role Summary
The HR Coordinator serves a key role in the HR organization and requires an individual who can deliver excellent tactical day-to-day (but not insignificant) operations related to Talent Acquisition (internal and external) and HR Administration at Sophos.
What You Will Do
- This role will be supporting HR & Recruiting team and will be located in our Manila office. The HR Coordinator will:
- Recruitment
- Ensure a high-quality candidate and hiring manager experience throughout the HR recruitment process, supporting where needed.
- Schedule all candidate interviews with the recruiter and managers as needed.
- Meet and greet candidates attending onsite interviews.
- Post and remove role adverts to varying websites, job boards, and internal sites as needed and directed by the recruiters.
- Update HRIS entry to new hires and other payroll-related administration work.
- Construct employment contracts and supporting documentation, track completion and return of documents and ensure the new hire has all required information to ensure a smooth start and great first-day experience.
- Ensure all new joiners have completed the pre-employment requirements.
- Assist with the preparation of career marketing material and branding initiatives.
- Direct all calls and enquiries related to HR or Recruitment as appropriate.
- HR Administration
- Provide support in the onboarding process for all new hires, including owning and partnering with other business areas and hiring managers on the notification of new starters.
- Prepare governmental reports of new joiners to SSS, PAG-IBIG, and Philheath (new hire inclusion).
- Ensure all concerns related to SSS, PAG-IBIG, and Philhealth are resolved timely.
- Payroll Registry, government payments/collection list, and other government reports are filed correctly.
- Enrollment and Cancellation of HMO for new hires and resigning employees.
- Assist HR in drafting employee notices such as but not limited to:
- Regularization/End/Extension of probationary period
- Bank endorsement for termination of account for exiting employees
- Bank endorsement for the creation of account for new employees
- Makes sure that the 201/Employee including the Teams file is complete, well organized, and updated from time to time.
- Provide logistical support in the following (but not limited to) tasks:
- Room and food (as applicable) reservation for HR-driven meetings
- Employee events support
- SMT visits and other global guests including vendors, suppliers, and partners.
What You Will Bring
- Essentials
- Graduate of HR or any related course.
- At least 4 years of HR and Recruitment Administration experience.
- Works in a well-organized manner and is keen to details.
- Basic candidate sourcing experience will be desirable.
- Familiarity with Philippine governmental reporting requirements (SSS, HDMF, Philhealth, BIR)
- High level of confidentiality in dealing with sensitive information.
- Familiar with the HR operating system will be a plus point.
- IT savvy
- To be successful in this role you will possess outstanding administration and customer service skills. The ability to manage priorities thoughtfully and to address urgent needs with poise and clarity is essential. Communication skills, authenticity, creativity, and a can-do attitude are required to succeed in the Sophos environment. You’ll need attention to detail, the ability to learn and navigate new systems, and the courage to speak up and share your point of view while collaborating for the broader good of Talent, HR, and Sophos.
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What's Great About Sophos?
· Our people – we innovate and create, all of which are accompanied by a great sense of fun and team spirit
· Employee-led diversity and inclusion networks that build community and provide education and advocacy
· Annual charity and fundraising initiatives and volunteer days for employees to support local communities
· Global employee sustainability initiatives to reduce our environmental footprint
· Global fitness and trivia competitions to keep our bodies and minds sharp
· Global wellbeing days for employees to relax and recharge
· Monthly wellbeing webinars and training to support employee health and wellbeing
Our Commitment To You
We’re proud of the diverse and inclusive environment we have at Sophos, and we’re committed to ensuring equality of opportunity. We believe that diversity, combined with excellence, builds a better Sophos, so we encourage applicants that can contribute to the diversity of our team. All applicants will be treated in a fair and equal manner and in accordance with the law regardless of gender, sex, gender reassignment, marital status, race, religion or belief, color, age, military veteran status, disability, pregnancy, maternity or sexual orientation. We want to give you every opportunity to show us your best self, so if there are any adjustments we could make to the recruitment and selection process to support you, please let us know.
Data Protection
If you choose to explore an opportunity, and subsequently share your CV or other personal details with Sophos, these details will be held by Sophos for 12 months in accordance with our Privacy Policy and used by our recruitment team to contact you regarding this or other relevant opportunities at Sophos. If you would like Sophos to delete or update your details at any time, please follow the steps set out in the Privacy Policy describing your individual rights. If you have any questions about Sophos’ data protection practices, please contact
[email protected].
