HR Benefits Assistant (HR-CBS-B-2024-36-LD)

Introduction

Great science needs great people! Are you an HR Benefits Assistant with a mindful mastery of multitasking? Are you interested in supporting the personnel of the largest physics laboratory on Earth? CERN, take part! 

The position is in the Benefits Section of the Compensation, Benefits and Services Group, in the HR Department (https://hr-dep.web.cern.ch/). 

The Section oversees the implementation and control of dependency allowances, international mobility and related indemnities, education grants for dependent children, unemployment benefits, entitlements to special leave, compensation for special working hours, reimbursement of duty travel expenses, and pre-retirement programmes. 

The position reports to the Benefits Section Leader, within a team of 6 people, and provides specialised administrative support for the above-listed financial and social benefits for members of personnel (employed or associated) in accordance with CERN Staff rules and regulations, and administrative procedures.  

Functions

As an HR Benefits assistant, you will:  

• Process a wide variety of confidential administrative actions, such as the different claims submitted by members of the personnel;
• Advise and inform members of personnel on matters related to financial and social benefits upon taking or leaving appointment as well as during their contract;
• Control the compliance with applicable regulations of the implementation of benefits; 
• Contribute to improving and streamlining HR administrative processes;
• Prepare and maintain documentation related to internal procedures and archives;
• Replace other assistants during their absences. 

Higher administrative diploma or equivalent relevant experience in the field of administration or a related field.

Experience:

Demonstrated experience in providing administrative support in a multicultural environment.

Experience in dealing with HR benefits in an International Organization would be an asset.

Technical competencies:

• Use of office software packages;
• Knowledge of administrative rules and procedures: personnel rules, HR policies;
• Compensation & benefits;
• Customer service.

Behavioural competencies:

• Working in teams: contributing to promoting a positive atmosphere in the team through an optimistic and constructive attitude; addressing issues; seeking to help other team members when own work is done; supporting others.
• Achieving results: delivering high quality work on time and fulfilling expectations; being rigorous and producing quality results at first attempt.
• Managing self: working well autonomously; taking on activities and tasks without prompting; remaining objective, focused and productive in a stressful environment; focusing on solutions rather than problems.
• Demonstrating accountability: maintaining confidentiality, treating others fairly and equally.
• Working in the Interest of the Organization: following rules and regulations and encouraging others to do the same.

Language skills:

Spoken and written English or French: ability to understand and speak both languages in professional contexts as well as the ability to prepare/draft routine texts in both languages.

Eligibility and closing date:

Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States.

This vacancy will be filled as soon as possible, and applications should normally reach us no later than 01.05.2024

Employment Conditions

Contract type: Limited duration contract (3 years). Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.

Job grade: 3-4

Job reference: HR-CBS-B-2024-36-LD

Benchmark Job Title: Process/Services Assistant