Rentokil Boecker® HR and Administration Officer is held accountable for the below job responsibilities:
- Participate in the recruitment process following Rentokil Boecker® standardized recruitment policy and SOP: post jobs, review and match applications/resumes/CVs with job requirements, conduct phone screening and interviews, document feedback, perform reference check and communicate the feedback to Hiring Managers.
- Coordinate the onboarding program of all new joiners and provide Rentokil Boecker® Orientation.
- Handle organizational exit process.
- Assist HR manager in conducting a detailed local salary survey, analyzing data and suggesting improvements.
- Coordinate health, life, and work accident insurance enrollments and communicate with service providers concerning routine administration of program.
- Maintain an effective employee record management, electronic archiving system, organization charts and HR reports.
- Support HR Manager in investigating and resolving day-to-day employee relation challenges.
- Prepare salary certificates and employment letters for employees.
- Ensure attendance policy is respected by everyone and take appropriate action where needed.
- Manage and track all employee disciplinary action.
- Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person.
- Supervise Rentokil Boecker® administrative and clerical team (Janitors, Cleaners, etc.) under the Administration Manager’s guidance.
- Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions and travel arrangements.
- Assist in developing necessary administration policies and procedures.
- Support all internal stakeholders on office and accommodations budget.
- Coordinate travel activities such as tickets, visas, transportation, accommodation options and travel costs, and recommend suitable suppliers.
- Administer and follow up on fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.).
- Source vendors for goods and services, to get the best possible quality, price, terms and service guarantee.
- Review requisitions to ensure appropriate approval and respect of assigned department’s budget.
- Receive purchased items and check quality, quantity and specifications.
- Sustain proper inventory levels of office supplies.
- Handle an effective physical and electronic archiving and filing system.
Requirements
- Bachelor’s Degree in Business Administration or equivalent.
- At least 2 years of experience in general HR functions or Administration.
- Proficiency in English is a must.
- Computer Knowledge: Microsoft Office.
