As an HR Administrator, you will be responsible for administering all HR-related documentation in order to ensure a range of human resource services can be effectively delivered across business divisions. Primarily, you will ensure that HR information is kept up to date and accurate, including employee and company records, both electronically and paper based, as well as updating the HR Information System (HRIS) as well as preparing the monthly payroll. You will also be the main point of contact for basic employee queries and labour relations (visa processing partner, contacts with UWV and tax authorities).
Job accountabilities:
Key Performance Indicators
- Creating and maintaining employee records.
- Timely and coordinated visa processing activities.
- Updating of HR information in appropriate systems.
- Responding to and resolving general employee queries in a timely manner.
- Regularly recommending improvements to HR policies and procedures working together with the HR Advisor.
Main Duties & Responsibilities:
Labor Relations
- Initiate and track visa processing activities for new visas, renewals and cancellations, 30% ruling application in conjunctions with our external immigration lawyer Vialto.
- Collect and prepare visa documentation for submission to our Immigration lawyer (Vialto) (e.g. personal details form, visa copy/cancellation copy, extensions). Inform employees on the progress of their application.
- File all documentation in the employee records (electronic and paper based).
- Maintain all contacts with UWV portal (registration of maternity-, paternity leaves, sickness etc.) and Belastingdienst/Tax authorities.
Employee Benefits
- Provide first point of contact for all Netherlands based colleagues on administrative enquiries.
- Complete administration for Aegon pension and/or other employee benefits (Fiscfree, Travel / Commuting).
- Liaise with our Broker on pension queries and organize pension meetings (2x per year for new employees).
- Ensure that new starters on the payroll are onboarded effectively, including ensuring they are provided with IT equipment and liaising with the appropriate teams to enable a smooth onboarding process.
- Escalate any queries to the Head of HR.
General HR Administration
- Management of the HRIS (Oracle), Payroll and Zorg van de Zaak sick leave registration systems to ensure colleague profiles are maintained and accurately updated with any changes throughout the month, end of service etc. Ensure colleague files are maintained alongside this.
- Prepare, run, and submit payroll each month to our in-house payroll team and external payroll provider (ADP)
- Produce all change, parental leave, absence, flexible working and any other ad hoc letters upon request. Preparation & management of contracts and new starters documents via the candidate management system (Smart Recruiters) o a day to day basis.
- Oversee Oracle set up of temporary staff and contractors across the business, ensuring appropriate documentation is dept and system is renewed when needed.
- Create and update employee records – electronically and paper based, including:
- Preparing monthly reports (HC reports etc.)
- Track and update employee data (e.g. passport & visa expiry dates).
- Ensure employee contact information is current and updated
- Update the new joiners and leavers reports.
- Prepare PO’s for processing (HR) invoices for Finance department.
- Keep UWV portal up to date.
Other
- Participate in EMEA HR projects
- Continually update knowledge and skills through professional development activities.
- Perform any other duties commensurate with this role
- Able to prioritise work tasks and meet deadlines
- Proactive
- Interpersonal and customer facing skills
- Cultural awareness and sensitivity
MINIMUM EDUCATION LEVEL:
- Educated to diploma level or equivalent
BACKGROUND KNOWLEDGE, SKILLS & EXPERIENCE:
Essential
- Significant experience working within HR administration (Corporate environment is a plus)
- Knowledge of NL statutory law / legislation / procedures (UWV, WvP)
- Knowledge of HRIS/ORACLE
- Speaks and writes clearly and fluently in English and knowledge of Dutch is adventagous
- Computer literate and proficient in the use of Microsoft Word and Excel
Why work at Informa?
Employee experience is very important to us at Informa. On top of joining a supportive, diverse and ambitious team that welcomes all types of candidates. We are also flexible with different working patterns and prioritize promotions internally.
Our benefits include:
- Tailored development opportunities and on-demand access to thousands of courses on LinkedIn
- Balance time in the office with time working remotely, feeling fully supported wherever you are
- 24 days annual leave, 4 days for volunteering and a day off for your birthday!
- The chance to work from (almost!) anywhere across the globe, four weeks a year
- Competitive and rewarding benefits, tailored to each of our regions
- Work with high quality specialist products
- Bright and friendly staff who are all “expert’s experts” and additional training and development for helping you achieve your career aspiration
- The chance to become an Informa shareholder, with extra rewards just for colleagues
- Regular social events and networking opportunities
We know that sometimes the 'perfect candidate' doesn't exist, and that people can be put off applying for a job if they don't fit all the requirements. If you're excited about working for us and have most of the skills or experience we're looking for, please go ahead and apply. You could be just what we need! We believe strongly in the value of diversity and creating supportive, inclusive environments where our colleagues can succeed. As such, Informa is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other protected characteristics under federal, state or local law.
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