High School Registrar (2024-2025)

Position Reports to: Director of Operations, East Harlem Scholars Academy High School

Start/End Date: 2024 - 2025 School Year

Hours: 8:00 am - 4:30 pm + some out of school time responsibilities

Compensation: $68,016 - $76,141.  Please note that this is a general range. We believe in compensating staff members fairly in relation to each other. We take into consideration qualifications, credentials, years of experience, and one's impact on behalf of the organization - internal and external equity is taken seriously. East Harlem Scholars Academies also offers a comprehensive benefits package.

FLSA Status: Exempt

Who We Are

East Harlem Scholars Academies are community-based Pre-K to 12 public charter schools operated by  East Harlem Tutorial Program (EHTP). EHTP began in 1958 as a children's reading group and has since grown into a multi-site after-school program for traditional public school students and a network of public charter schools focused on significantly increasing the college graduation rate in East Harlem. We are on track to serve at least 25% of East Harlem students by 2025, with enrollment for this year at approximately 2200 students in our schools and after school programs. In 2020, 99% of our seniors were accepted to college, and our current scholars in college are on-track to graduate at eight times the national average of their peers.

At EHTP we also aim to serve as an agent of change and thoughtfully contribute to the national fight for racial equity. Through our organization-wide commitment to anti-racism work, we prepare our scholars to effect change, challenge the status quo, and thrive in the world around them. As staff members, we face our own racial identities and conscious and unconscious biases. With this in mind, all of our professional development, curriculum, organizational materials, and processes are designed with a goal of racial justice. Read our racial equity statement here.

We ground all of our work in racial equity, in our core values, and in our four guiding pursuits: the Revolutionary Pursuit of Love, the Radical Pursuit of Knowledge, the Responsive Pursuit of Healing, and in the Relentless Pursuit of Results. These pursuits inform and are reflected in our current four key strategic priorities: to increase high-impact, high-quality academic curriculum, programming content, staff capacity, and coaching; to embrace and advance our use of technology; to deepen our embodiment of ethical and equitable radical humanity; and to efficiently operationalize teaching, learning, community, and care. 

For more information about Scholars Academies, please visit us at www.eastharlemscholars.org.

About the Opportunity

As our students enter high school, each class and course credit has a significant bearing on their ability to graduate on time and with the credentials to proceed to college and the workforce. The high school registrar works with the data, operations, and instructional teams to ensure that every student has access to the courses they need to graduate on time, and that staff are able to use data to support students’ paths to graduation.

What Qualifies You

• You hold yourself to high professional and ethical standards
• You enjoy and/or have experience working with diverse populations of students and communities
• You are open to the excitement and challenges of a growing organization
• Experience working with in a high school setting, preferably in New York State
• You understand NYS High School Requirements and Credits
• Experience working with PowerSchool or a similar Student Information System

Areas of Leadership

• Serve as Advisor to 10-15 students, motivating students across academic skill levels and cultivating students’ social-emotional awareness and well-being
• Teach one section of one elective class 
• Maintain class sizes within capacity limits and provide class enrollment numbers to Leadership and Operations teams
• Distribute schedules to students each term
• Process daily class attendance in PowerSchool and work with the Operations Team and teachers to assure that accurate period by period attendance takes place for each semester
• Coordinate with the Operations Team regarding excused absence entries and notates in student record accordingly
• Work closely with the College Access and Career team to review Scholars’ credits earned and credits needed for High School graduation
• Ensure each student has an enrollment plan to keep them on course to on-time graduation.
• Create systems for students to make informed class selections.
• Maintain up-to-date information on NYS graduation requirements and college admissions standards.
• Support advisors with individual student and family meetings on academic progress to graduation and personal goals. 
• Ensure all relevant records, credits, and academic information for students new to the network is captured and incorporated into student information systems and reporting.
• Work with school leadership team to organize annual school course schedules that accommodate student needs, desires, and offer a clear path to graduation for each student. 
• Ensure course catalog is consistently up-to-date with state, authorizer, and college admissions requirements.
• Work with data associate to track student academic progress toward graduation, celebrate student academic successes, and create reports for instructional staff analysis.
• Work with Student Information Services Manager to design and produce student transcripts that reflect valuable markers of progress, including, but not limited to GPA and credit acquisition. 
• Coordinate all records requests from outside organizations, including employers, colleges, high schools and other programs.

Thank you for taking the time to submit an application.