Global Procurement Officer

Responsibilities:

• Review Procurement Requests: Assess and validate procurement requests to ensure compliance with organizational policies and budgetary constraints.
• Source Needed Goods and Services: Identify and evaluate reliable suppliers/vendors to meet organizational needs efficiently and cost-effectively.
• Develop, Maintain, and Evaluate Supplier/Vendor Performance: Conduct regular evaluations of supplier performance, including delivery timelines, quality standards, and overall reliability, and maintain strong vendor relationships.
• Maintain Adequate Procurement Records: Keep accurate and organized procurement records, including details on items or services purchased, costs, delivery timelines, product quality, supplier performance, and inventory levels.
•  Issue Purchase Orders and Contracts: Prepare and issue purchase orders and contracts, ensuring terms align with organizational goals and compliance requirements, while securing the best possible cost, quality, and value.
• Negotiate Contracts: Lead negotiations with suppliers to establish favorable pricing, terms, conditions, and volume agreements, ensuring alignment with organizational objectives and standards.
• Resolve Supplier and Logistics Issues: Address supplier-related accounting problems, manage returns, and expedite shipping or delivery issues, including handling import/export compliance where applicable.
• Analyze Immediate Material Needs: Monitor and analyze shortage reports to prioritize urgent material or component requirements, ensuring uninterrupted project workflows or operations.
• Inventory Management: Collaborate with logistics teams to manage inventory levels efficiently across all CORE-controlled warehouses, reducing waste and optimizing stock availability.
• Compliance and Risk Management: Ensure all procurement activities adhere to legal, regulatory, and donor-specific guidelines, mitigating risks and promoting transparency in the procurement process.
• Market Research: Stay updated on market trends and emerging suppliers to maintain competitive sourcing strategies and identify cost-saving opportunities.
• Support Budget Management: Work with finance teams to ensure procurement expenditures align with budgetary limits and provide accurate forecasts for future purchasing needs.

Qualifications:

• Bachelor’s degree in Business, Procurement, Supply Chain Management, or related discipline 
• Desired: MBA

Experience:

• A minimum of five (5) years of progressively responsible experience in national and international procurement, contract management, administration or related area is required
• At least three (3) years of direct firsthand work in procurement is required.
• Experience in acquisition of strategic, high value and complex scope of goods and services from worldwide sources and for diversified clients in multiple countries is required.
• Experience in supervising a procurement team that manages the acquisition of diversified categories of goods and services to support multiple clients is desirable.
• Familiarity with the Federal Acquisition Regulation (FAR)

Skills and Competencies:

• Technical Skills
• Strong understanding of procurement policies, procedures, and compliance standards.
• Proficiency in using procurement software (e.g., SAP, Oracle, Sage, or other ERP systems).
• Knowledge of market research and vendor sourcing techniques.
• Familiarity with contract management and negotiation practices.
Analytical Skills
• Ability to analyze supplier bids and proposals to determine the best value for the organization.
• Proficiency in data analysis and financial reporting related to procurement activities.
• Problem-solving skills to address procurement-related challenges effectively.
Communication & Interpersonal Skills
• Excellent written and verbal communication skills to interact with vendors and internal stakeholders.
• Strong negotiation skills to secure favorable terms and pricing with suppliers.
• Relationship-building skills to maintain positive supplier partnerships.
Organizational & Time Management Skills
• Ability to manage multiple procurement requests and deadlines efficiently.
• Strong attention to detail to ensure accuracy in procurement documentation and processes.
• Proactive planning to meet organizational procurement goals and timelines.
Ethical Standards
• Commitment to transparency and ethical procurement practices.
• Understanding of anti-corruption and anti-bribery principles in procurement.
Adaptability & Innovation
• Flexibility to adapt to changes in procurement needs or priorities.
• Ability to identify and implement innovative procurement solutions to optimize cost and efficiency.
Regulatory & Industry Knowledge
• Familiarity with international procurement standards (e.g., INCOTERMS, FCPA) and donor-specific requirements if applicable.
• Awareness of industry trends to maintain competitive sourcing strategies.
Team Collaboration
• Ability to work collaboratively with cross-functional teams, including finance, operations, and project managers.
• Leadership skills to guide junior procurement staff when needed.