This is the perfect opportunity for a qualified Legal Company Secretary to join a truly global team, in an autonomous role with responsibility for the all our global companies’ secretarial function..
The suitable candidate will demonstrate professional acumen, diligence, and initiative, as it will be crucial that the candidate proactively action tasks and liaise with relevant internal departments to identify needs, respond to requests, and ensure compliance in a timely manner. The candidate will have the opportunity to work directly with our international compliance teams and M&A teams within our company.
To assist the Managing Directors within the IFS Group Structure to ensure key tasks and services are carried out. These tasks may include some, or all, of the following:
Maintaining the company statutory registers for all Global operating companies, including a register of present and past directors and secretaries; a register of all shareholders, past and present and their shareholdings; a register of any charges on the company’s assets; minutes of general meetings and board meetings.
Maintenance of registered office address.
Ensuring that all registers and records required to be held at the registered office are present and up to date and accurate and that the name is correctly displayed.
Ensuring share capital records are always correct and up to date and any changes to share capital are properly authorised and recorded.
Submission of annual validations in accordance with statutory deadlines.
Ensuring memorandum and articles of incorporation, articles of association and other company statutory documents are accurate and up to date and any changes have been properly authorised and recorded.
Where applicable, to make applications to place entities into voluntary liquidation or to apply for voluntary strike off;
Overseeing the timely filing of annual returns, directors’ report and auditors’ report, financial statements, and other statutory filings, and payment of the relevant fees, as and where applicable.
Arranging meetings of the internal Group directors and shareholders, including the issue of proper notices of meetings, preparation of agenda, circulation of relevant papers and taking and producing minutes to record the business transacted at the meetings and the decisions taken.
Informing Business Registry of any significant changes in the company’s structure or management, for example the appointment or resignation of directors.
Establishing and maintaining the company’s registered office as the address for any formal communications. Ensuring that all the company’s business stationery carries its name, registered number, country of registration and registered address. These details must also appear on the company website, emails, order forms and invoices.
Securely managing the company’s legal documents, including for example, the certificate of incorporation and memorandum and articles of association.
Assisting directors to comply with their duties pursuant to corporate legislation and the articles of association of the company and to ensure that relevant resolutions are passed, and corporate statutory records are produced and maintained.
Support Head of Compliance in response to KYC (Know Your Customer) filings.
To ensure adherence to good corporate governance principles concerning all Company Secretarial matters.
To provide other related corporate governance support services as and when required.
Stay on top of regulatory developments regarding company secretarial matters.
LL.B degree or bachelor’s degree in business administration
3 years’ experience of being a Legal Company Secretary.
Elevated level of integrity and ethical standards
Strong attention to detail.
Ability to influence and mobilize business stakeholders
Advanced communication skills and ability to communicate effectively with stakeholders at all levels.
Advance IT skills including Excel.
Effective organisation and time management.
Knowledge in corporate governance and company law.
Experience in KYC Filings.
In depth knowledge of a Company Secretary role is essential due to the demands of the position.
Pro-active.
Integrity and confidentiality.
Ability to absorb and process copious quantities of information.
The capability to multi-task.
Strong planning and organizational skills.
We believe that coming together as a community, in person, is important for innovation, connection and fostering a sense of belonging. Our roles have the right balance of remote and in-office working to enable flexibility for managing your life along with ensuring a real connection with your colleagues and the broader IFS community.
