1. Facility Management
- Ensure office facilities and infrastructure are well-maintained, secure, and operational
- Manage office space planning, including seating arrangements and equipment distribution
- Oversee maintenance, cleaning, security, and safety standards
- Manage relationships with service providers for utilities, maintenance, and office supplies
2. Vendor and Contract Management
- Negotiate and manage contracts with suppliers and vendors for office equipment, utilities, and other operational services
- Monitor contract compliance and address any service issues or disputes.
- Source and establish relationships with new vendors when needed
3. Asset Management
- Maintain accurate records of company assets, such as furniture, equipment, and vehicles
- Ensure efficient use of company resources and coordinate repairs or replacements as necessary
4. Safety and Compliance
- Ensure workplace safety protocols are followed in line with company and regulatory requirements
- Conduct regular safety inspections and organize training sessions for employees
- Handle emergency preparedness, including evacuation plans and first-aid measures
5. Administrative Support
- Supervise administrative staff and assign tasks as required
- Ensure smooth communication between departments for administrative needs
- Oversee the procurement of office supplies, furniture, and other necessities
6.Budgeting and Cost Control
- Develop and manage the General Affairs department’s budget.
- Monitor expenditures, ensuring adherence to budgets and cost-effectiveness
7.Policy Development
- Develop, update, and implement company policies related to general affairs and facilities management
- Ensure compliance with environmental, health, and safety regulations
- Minimum of 5 years of experience in general affairs or facility management roles, with at least 2 years in a managerial capacity
- Strong organizational, leadership, and problem-solving skills.
- Experience in handling standalone building is a plus
- Excellent time management and ability to prioritize tasks
- Attention to detail and a proactive approach to problem-solving
- Effective negotiation and vendor management skills
- Strong interpersonal and communication skills with all levels of employees and management
- Willing to travel across Jabodetabek for official purposes
- Willing to work off hours (nights or weekends) as needed
- Have a good initiative, fast response, able to work under pressure with minimum supervision
