ABOUT THE ROLE:
We are looking for a rock star business manager to join our growing Finance team working with PR professionals on various projects. The Finance Manager will report to the Finance Director and will support the team in day-to-day financial operations, business management and preparation of financial reports. The person in this role will work cross functionally to drive results. This is an exciting opportunity to work in a fun and exciting environment for a fast-paced company in the PR industry. The ideal candidate will be self-motivated with a strong desire to learn and execute tasks and strong financial acumen. We are looking for someone with the confidence to work with team members at all levels and a with a fearlessness that embodies Zeno Group.
RESPONSIBILITIES:
- Assist Finance Team and account staff with time, expense and purchase order support on a monthly basis.
- Assist in special projects as assigned.
- Assist with development of internal budgets, forecasts and projections.
- Assist with monthly P&L forecasting and budgeting support.
- Calculate and project monthly revenues based on active contracts and client billings.
- Coordinate data collection for client audits.
- Distribute aged receivables reports to management; assist in collecting commentary and liaise with Accounts Receivable.
- Identify pain points within the project network and proactively lead training and development to build efficiencies.
- Maintain and assist in the preparation of client contracts, as needed.
- Manage monthly billing process and deliverables– liaise between account staff and billing department, review and manage billing reports, and ensure billing deadlines are met.
- Ownership of GFS system responsibilities including, not limited to client/project set up, contract requests, service orders, MTRs, proformas, POs, time and expense management, project closing, etc.
- Ownership of NY subscriptions/tools tracking and management.
- Partner with Project Manager to prepare client budgets and staffing in line with statements of work.
- Prepare and/or review management reporting and flag issues.
- Review missing time reports weekly and follow up with delinquencies.
- Review monthly fee and expense details – pull back up as needed and ensure proper coding of expenses.
- Run financial queries upon staff request.
- Support client and project set up process and ensure proper project maintenance.
- Support the department by maintaining files, contracts and other relevant documentation.
- Take responsibility for personal growth and development using available resources such as on-the-job training, coaching and mentoring programs.
QUALIFICATIONS:
- 5+ years of work experience.
- Attention to detail, following through on multiple projects and handling various tasks, in a fast-paced environment.
- Bachelor’s degree in Finance or Accounting preferred, or business degree.
- Proficiency in Microsoft Excel.
- Strong time management skills.
- Well organized with excellent written, oral and interpersonal communication skills.
PREFERRED QUALIFICATIONS:
- Accuracy in data entry, query and report extraction.
- Commit to continuous learning to improve tactical skills, including online and on-the-job training.
- Demonstrate behaviors consistent with Zeno’s values, Code of Ethics and Business Conduct.
- Strong excel skills and/or a desire to sharpen current skills.
- Strong organization skills: maintaining files, contracts, invoices, scopes of work, tracking documents and other relevant documentation.
ABOUT US
Zeno Group is the fiercely independent and global integrated communications agency, born from PR. We bring together the boldest and brightest talent to help clients across industries and sectors unleash the power of strategic communications. Guided by our ‘Fearless Pursuit of the Unexpected,’ we push the boundaries to achieve real business value and societal impact for clients. Winner of the industry’s most coveted awards including the 2021 PRovoke Global Creative Agency of the Year, 2021 PRovoke North American Agency of the Year and 2021 PRWeek Agency of the Year. We are honored to be a three-time winner of PRWeek’s Best Places to Work. Zeno has also been previously recognized by the Cannes Lions International Festival of Creativity. Zeno is a DJE Holdings Company.
ABOUT OUR BENEFITS
Healthy, happy employees make Zeno better, so we have programs that support physical, mental and financial wellness. Our culture and benefits are designed to promote flexibility, celebrate diversity and support work/life balance. We offer a variety of medical, dental and vision insurance with prescription plans, as well as short and long-term disability. Our Be Kind to Your Mind program focuses on mental health, providing a paid subscription to Headspace and access to mental health providers and other services through a best-in-class employee assistance program. Employees are encouraged to bring their authentic self to Zeno and participate in our employee resource groups which build communities for sharing and support. And while we love our work, we believe in the restorative power of time off with generous vacation, paid holidays and self-care time. Employees are supported in their pursuit of financial wellness with a 401(k) plan, pretax flexible spending accounts, tuition assistance, life insurance and free access to a certified financial coach. And our unique ZenoFit program provides a monthly allowance to fund activities in your personal life that bring you joy and keep you healthy. These and other benefits are available to non-temporary employees in the US.
