Amsterdam, Netherlands

Full-time or Part-time (80%)· Amsterdam

About the role

As the Finance and Office manager, you will be responsible for managing the day-to-day operations of our office while also overseeing financial tasks and HR administration. You will split your time, working two days per week on finance-related responsibilities and the remaining time on office management. This role requires someone proactive, detail-oriented, and comfortable working independently.

The Finance and Office Manager plays a pivotal role in executing Finance and HR administration and ensures smooth day-to-day operations of our business. You relish the opportunity to wear multiple hats and be involved with the ins & outs of Confocal.nl. Your main responsibility is facilitating the smooth running of the administration and office. With your energetic and service-oriented character, you will contribute to a culture where our values of customer focus, cooperation, curiosity and pro-activity are brought to life.

The role reports directly to the CEO because of the significant Finance and HR admin part of the role. The Office Manager will also form part of the Commerce & Operations team due to the nature of the support tasks. For day-to-day operational tasks, this role is in the functional line of the Chief Commercial Officer.

The tasks and responsibilities will include, but not be limited to the following:

Finance and HR administration (2 days per week):

First finance contact person in the company for finance and HR-related matters
Responsible for processing incoming invoices, handling reminders, preparation of payment batches, invoicing to customers and the finance e-mailbox
Process and run the monthly payroll
Manage and process the expense note system, ensure completeness and accuracy
Support and ideally run the end month close process
HR administration: sickness leave, onboarding and offboarding team members, assist in the recruitment process

Operations & Office support:

Logistics: organize and receive shipments, including managing the administration and communication with customers or other external relations
Purchasing: support colleagues with purchasing and inventory checks
Administrative oversight: General and Finance mailbox, office supplies, documentation management, support with internal communication
Facilities management: Supervise office maintenance, including ensuring a safe and efficient working environment, liaising with our serviced office partners, and managing office equipment
Event-planning: support in the organization of company events and conferences, handling travel logistics, reservations, and coordination.
Policy Implementation: Ensure adherence to company policies and procedures. Implement new policies or procedures as needed, sparring partner to improve our processes

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