Field Operations Coordinator

Provide support to the operations team in the areas of planning, coordination, and on-site payroll.

Key Contributions of the Role

• Ability to visit event locations to support Team Leaders with on-site production efforts
• Coordinate with operations on paperwork preparation for show production
• Administer and manage on-site new hire process and paperwork
• Organize and maintain on-site operations payroll files
• Assist with on-site safety incident reporting and process
• Participate in various operations meetings; maintain meeting notes on shared company network
• Assist with planning efforts and post-event follow-up
• Provide support for travel process and travel reimbursements
• Additional duties include:
• Initiate/update purchase orders
• Facilitate specialty floor plan work orders
• Coordinate outside services (cleaning, labor, dumpsters, etc.) in accordance with company policy, established budgets, and timescales
• Assist with on-site inspections and quality control measures

Requirements

• At least 1 year of recent administrative experience in a high-volume business environment
• Excellent verbal and written communication skills
• Detail-oriented and ability to organize tasks and meet deadlines
• Proficient in Windows, Microsoft Office Suite, and Adobe software
• High School Diploma or equivalent

Aligning With Our Values for Success

• Demonstrate Core Values of Caring, Commitment, Integrity, Spirit, Responsiveness, Inclusivity, and Teamwork.
• Ability to perform as a responsible ESOP owner by making daily decisions to benefit the client and the company.
• Treat all internal and external customers with courtesy and respect, as outlined in our Blue Diamond Customer Service Program.

Please note that the roles and responsibilities outlined in this job description are not exhaustive and may be subject to change. Additional tasks may be assigned as needed to meet the evolving needs of the company.

Shepard is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, age, color, sex, gender identity, sexual orientation, non-disqualifying physical or mental disability, veteran status, or other non-merit factor. All employment decisions are made based on business needs, job requirements, individual qualifications, and merit.