- Engage and manage the external Facilities Management (FM) contractor capability.
- Advise on increasing energy efficiency and cost-effectiveness.
- Ensure all facilities responsibilities and associated facilities equipment are maintained as required and to legal compliance levels.
- Ensure building maintenance is completed and recorded.
- Oversee any ad hock building projects, renovations, or refurbishments.
- Engage and interact with all Facilities internal and external points of contact.
- Communicate with sites and teams providing support and guidance as required for facilities-based projects.
- To facilitate and as necessary undertake the investigation and rectification of facilities related issues including those identified as an outcome of risk assessments, audits, and inspections.
- To maintain clear records for all facilities and associated project activity – this is to include (but is not exclusive to) maintenance records, site details, maintenance contracts and legal records.
- Carry out site inspections/surveys as required and, on a risk, based approach.
- Input requisitions onto the company finance system and follow up orders for Facilities activities as required.
- Resolving outstanding invoices and requisitions.
- Support audits and customer visits, including facilities, H&S, scientific, security and BCDR as appropriate and directed.
- It is essential the post holder has demonstrable knowledge of facilities management, laboratory operations and associated legal facilities requirements and where appropriate hold a relevant qualification or hold equivalent proven experience within the industry.
- Knowledge of Health and Safety working practices.
- Working knowledge of the building regulations.
- Ability to take ownership of issues that arise within the day to day running of the busy facilities department and manage SLA expectations with clients/stakeholders.
- Flexibility with working hours and inclusion in an on call rota for building related issues.
- Clear communication skills (written and verbal) enabling communication at all levels including the ability to escalate matters clearly and concisely to senior management as required.
- Ability to build strong relationships on a cross functional basis and at all levels within business.
- High levels of personal integrity and professionalism, able to gain trust of all clients/stakeholders.
- Planning and organization skills with the ability to facilitate the activity of other persons.
- Tenacious with the ability to work under pressure in an ongoing changing environment.
- Demonstrate initiative with a pro-active attitude to promote continuous improvement.
- The post holder must be able to manage cost effectively through appropriate resource allocation and have financial capability to monitor budgets against spend and assist in budget forecasting and setting.
- IT literacy and knowledge of MS Office applications.
Desirable:
- To hold a recognized and appropriate Facilities management qualification
- Possess a good M&E technical background or hold a qualification and/or have served a recognized M&E apprenticeship.
- Completion of facilities related awareness courses such as Legionella, Fire Safety Risk Assessments etc. with current up to date competence.
- Use of project management tools.
Person Specification:
- Excellent administration, communication and influencing skills.
- Ability to manage budgets / financial requirements.
- Innovation and problem solving skills.
- Strength in negotiation and influencing.
- Technical capability.
- Excellent interpersonal skills with the ability to interact with all stakeholders and colleagues at all levels.
- Ability to work independently whilst responsive to direction when necessary.
- Proactive and enthusiastic attitude and demonstrable commitment.
- Excellent organisational skills.
- Flexible and adaptable approach to working hours. Evening and weekend work may be needed to deal with emergencies.
- Delivery of projects and critical work to agreed timescales.
- Willingness to undertake training and travel to other Eurofins Forensic Sites.
- Must hold a current driving licence.
We offer:
- A competitive salary;
- 25 holiday days with the option to buy up to 12 additional days per calendar year;
- An individual choice budget of 16,33% on top of your monthly gross salary;
- Pension scheme;
- Travel allowance for a car or when travelling by train there will be a full compensation;
- Yearly investment into your own professional and personal development;
- (International) growth/development opportunities.
- €15,- discount on a sport subscription per month;
For any questions, you can contact Kim Feron, Manager of the Forensic DNA Laboratory, by phone at 06 42314507
We do not need help from others to full this vacancy, so acquisition will be ignored.
