Facilities Specialist / Junior Office Manager

ABOUT THIS JOB
This position works closely with the General Manager and Cluster Manager, with focus on day to day operations, to ensure full functionality of the workspace to support the Business. This includes ensuring continuous operations for reception, security, maintenance, mail room and janitorial services, and other services as needed to meet the needs of their customers.

Deal with vendors, build good relationship, manage works / maintenances, manage their invoices, negotiate better prices.

RESPONSIBILITIES

• Create pleasant work environment for employees
• Manage reception, answer calls and emails
• Manage incoming, and outgoing post
• Manage facility vendors, maintain good relationship
• Invoice collection and process in internal system
• Ensure reception, security, mail room, janitorial services are continuously meeting the needs of associates and guests
• Receive and manage daily requests from associates, engaging landlord maintenance support or other vendors as needed
• Respond to associate requests in a timely and professional manner
• Create and maintain service level agreements (SLA’s) with vendors, audit services on a regular basis to ensure service quality is met
• Obtain vendor price quotations, prepare POs, monitor invoice processing
• Provide administrative support
• Liaise with site landlords to ensure that the agreed program for planned building maintenance is implemented and monitored
• Ensure compliance with local regulations
• Coordinate with Project Manager(s) to execute renovation and relocation plans
• Collaborate with CM and site team members

QUALIFICATIONS

• Bachelor’s degree or combination of relevant education and experience required
• Experience in facilities is a plus
• Native in Ukrainian and intermidiate/strong English knowledge, both verbal and written
• Excellent communication skills (written and verbal)
• On site role with no hybrid working model

#LI-SG1

Our Benefits

• Flexible working environment
• Volunteer time off
• LinkedIn Learning
• Employee-Assistance-Program (EAP)

About NIQ

NIQ is the world’s leading consumer intelligence company, delivering the most complete understanding of consumer buying behavior and revealing new pathways to growth. In 2023, NIQ combined with GfK, bringing together the two industry leaders with unparalleled global reach. With a holistic retail read and the most comprehensive consumer insights—delivered with advanced analytics through state-of-the-art platforms—NIQ delivers the Full View™. NIQ is an Advent International portfolio company with operations in 100+ markets, covering more than 90% of the world’s population.

For more information, visit NIQ.com

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Our commitment to Diversity, Equity, and Inclusion

NIQ is committed to reflecting the diversity of the clients, communities, and markets we measure within our own workforce. We exist to count everyone and are on a mission to systematically embed inclusion and diversity into all aspects of our workforce, measurement, and products. We enthusiastically invite candidates who share that mission to join us. We are proud to be an Equal Opportunity/Affirmative Action-Employer, making decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, protected veteran status or any other protected class. Our global non-discrimination policy covers these protected classes in every market in which we do business worldwide. Learn more about how we are driving diversity and inclusion in everything we do by visiting the NIQ News Center: https://nielseniq.com/global/en/news-center/diversity-inclusion