Facilities Specialist

Who We Are:

Welcome to Ivanti, where we're all about empowering organizations to succeed in today’s Everywhere Workplace. Our cutting-edge technology helps businesses worldwide manage, secure, and service their IT assets seamlessly. With our headquarters in Utah, and offices stretching from London to Paris, we’re truly a global team. And with nearly 3,200 employees in 25 countries, now is a fantastic time to become part of our family!

Your New Role:

We’re on the lookout for a Facilities Specialist to join our Warsaw office! In this role, you'll make sure our office runs smoothly and remains a great place to work. You'll handle everything from organizing office operations to ensuring everyone’s safety and comfort.

What's in It for You:

Imagine making a real impact on your workplace environment every day. You'll report to our Director of Facilities (EMEA & India) and your day-to-day responsibilities will include:

• Managing front-desk services, security, postage, cleaning, recycling, parking, and meeting room bookings.
• Keeping our office in top shape by organizing repairs and maintenance while adhering to health and safety standards.
• Recommending cost-effective facilities operations and assisting in the selection of vendors.
• Handling contracts and purchase orders for various services.
• Ensuring health and safety protocols are followed and organizing necessary training for First Aid and Fire Wardens.
• Keeping our pantry stocked with stationery, coffee, and other essentials.
• Coordinating with the building manager for annual fire drills.
• Helping new team members with access passes during onboarding.
• Addressing any office-related questions from employees.
• Collaborating with facility management vendors to review costs and service levels.
• Managing invoices and resolving finance queries.
• Providing support for office and remote employees in Poland as needed.
• Assisting the Facilities Director with projects across the region.
• Tackling general administrative tasks as required.

What You’ll Need to Succeed:

• Prior experience in facilities management, including working with suppliers and landlords.
• A knack for building strong relationships with key stakeholders.
• Superb communication skills in both English and Polish.
• The ability to work autonomously and as part of a team across various locations.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent time management and organizational skills.

A Little More About You:

• You have a high school diploma (or equivalent) or are certified in Facilities Management.
• You’re proactive, independent, and enjoy making your work environment the best it can be.

If your personal commitments only allow you to work 4 days per week, we can accommodate this through a part-time working arrangement!

So why wait? If you’re ready to make a difference and grow with an innovative global company, we’d love to hear from you! Join us at Ivanti and be part of something amazing.

At Ivanti, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. Ivanti believes that diversity and inclusion among our teammates is critical to our success as a global company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.  

If you require special assistance for the best interview experience, please contact us at [email protected]. 

#LI-AA1