We’re looking to hire our first Facilities Manager to take ownership of our offices across the UK and USA. Gearset is a rapidly growing tech company with more than 250 people split across 4 managed offices in Cambridge, London, Belfast, and Chicago. We’ve put a lot of effort into making our offices the best collaborative spaces for our teams, using great design to mix practicality with collaboration and flexibility for our hybrid working setup, but there’s a lot more we could do.
As we look to our future growth, we’re looking to bring in someone with extensive experience of facilities management and leadership who can ensure smooth delivery of building and facilities projects alongside keeping the day-to-day operations running. As our first facilities role, you’ll own all aspects of our buildings, from the day to day liaison with our building management to space planning for future growth to ensuring we have enough equipment to support our teams. You’ll also be heavily involved in the planning, execution and ongoing management of the long-term office location for Gearset’s Cambridge HQ, including the hiring and management of any additional facilities staff.
This is a fantastic opportunity for someone who enjoys balancing challenging projects with outstanding service delivery. If you’re looking to take the next step in your facilities career, this could be the role for you.
What you’ll achieve
- Own the day to day management of our office spaces around the world (Belfast, Cambridge, Chicago, London). These are managed buildings with varying degrees of space and customisation, from an 8 person WeWork to a 190 person HQ.
- Adapt our spaces to support our ever growing teams, from updating floor plans and office layouts to ensuring we have enough desks, chairs, lighting and other equipment for new starters.
- Project manage office expansions and refurbishments. Over the past 2 years we’ve opened two new offices, completed a major renovation in our Cambridge HQ, and doubled the size of our Chicago space, and there’s plenty more on the horizon as we continue to grow.
- Be our internal point of contact for anything building related, from fielding employee questions to updating our internal wiki, you’ll make sure all our teams know how best to use the spaces we’ve got, and use their feedback to continually improve them.
- Work closely with our IT and Compliance teams to ensure our spaces check all the boxes for connectivity, security and access.
- Plan, project manage and deliver on Gearset’s long term office space requirements. Gearset’s HQ is in Cambridge and we’re here to stay, but we’re outgrowing our current building. You’ll own the major project of finding us a long term permanent location in Cambridge which we can call home. This will involve scouting building locations, cost calculations, contract negotiations, space planning, refurbishment, maintenance, and logistics for the final move, as well as any potential expansion to our facilities team the building would require. As we continue to grow, you’d also be responsible for finding and launching new office spaces.
- Ensure we have enough trained fire marshals & first aiders across our spaces and that Gearset remains compliant with Health & Safety regulations.
About you
- Practical knowledge of senior facilities management, including budgets, project planning and reporting
- Experience putting contracts to tender, including negotiating prices and project management of the results with various contractors (e.g. renovations, office moves)
- An excellent understanding of building and facilities management in the commercial property space
- Happy to mix flexible working with being in our office spaces regularly
- Great communications skills and ability to work collaboratively with external and internal stakeholders
- Can do attitude, ready to resolve space allocation issues and keep our offices the collaborative and bright places we need
- Experience conducting risk assessments and monitoring health and safety
Great to haves
- Facilities Management related qualification (MBIFM, DipFM or property related qualification (MRICS or Assoc RICS)
- Health & safety-related qualification (NEBOSH, IOSH)
- Experience running new-office kit-out / refurbishment projects
Salary and benefits (the stuff you'd expect!)
- Salary of between £50k - £55k (depending on experience)
- This is a full time opportunity, working Monday to Friday with the option of flexible home working (for most of us that looks like 2-3 days a week in the office)
- Generous personal development budget for courses, conferences, or whatever is useful to your professional development in the role of up to £1500 per year
- 25 days holiday plus bank holidays (with the option to buy an extra 5 each year)
- Company Pension Plan (matching up to 5%)
- Bupa health care
- Life Insurance & Critical Illness cover
- Flexible working hours
- Free lunch in the office
- Discounted gym membership, as well as a range of health and wellness benefits
- Opportunity to join our Long Term Incentive scheme
