We are seeking a Facilities HS&E Coordinator to provide day to day support in respect of facilities, health and safety, and sustainability operations ensuring that our office remains safe, clean, well maintained and sustainable for our employees and visitors.
This role requires strong interpersonal and communication skills, background knowledge in facilities services and health and safety and environmental management, attention to detail and the ability to manage and prioritise.
Requirements
Key Accountabilities and responsibilities
Below is the list of core activities associated with this role. Additional activities and/or responsibilities may be assigned from time to time; however, these core activities are consistent with the role title and role in the organisation.
• Provide Facilities ‘front of house’ employee and client services including:
• Booking in, meeting and greeting of any visitors
• Co-ordination of and provisions for meeting rooms
• Processing of incoming calls including taking messages as required
• Support the coordinating of client area events
• Outgoing / incoming postal and deliveries requirements
• Managing the Facilities inbox allocating to the appropriate team-member and monitoring through to completion.
• Manage office supplies, consumables and waste and recycling services.
• Escalate building and equipment issues to the responsible party to ensure expected standards are delivered.
• Processing digital business card requests.
• Completing DSE Assessment actions.
• Manage allocated suppliers and service providers to ensure quality, value for money and sustainability.
• Support asset management processes for starters, leavers (keys, cards, passes, DSE equipment).
• Apply facilities management processes and maintain department filing systems, databases and work instructions.
• Carry out finance related administration including raising of purchase orders, reconciliation of invoices and credit card expenses.
• Support delivery of facilities, health and safety, and environmental (FHSE) related activities in your office.
• Organise environmental and social initiatives within the office(s) of responsibility.
• Support ESG Manager in relation to organisation of Sustainability Working Group meetings, actions and coordination of LEAPs reporting.
• Work with Facilities FHSE Business Partner and London Office Manager in delivery of the department Business Plan and to ensure that high standards of FHSE are maintained.
Skills Profile
Below is the list of core competencies, technical, professional and behavioural skills which support the above accountabilities. Competence in each of these skills is required to perform these activities and to meet objectives.
Effective Communications
• Communicates effectively.
– Understands the impact of their behaviour on others and recognises the need for different communication styles.
– Actively listens to others views and responds appropriately.
Stakeholder Relationships
• Builds relationships with stakeholders to understand and anticipate needs.
– Contributes effectively to requests.
Driving Results
• Able to self-motivate and see work completed on their own initiative.
– Accepts and achieves goals with enthusiasm.
– Manages and prioritises delegated tasks appropriately.
– Delivers good quality work within set timelines.
– Effectively manages own time.
Leadership and self
• Embodies the Steer values and sets appropriate standards of behaviour for self and others.
• Takes responsibility for own actions and continuously strives for excellence in all aspects of work.
– Visible within the office showing an enthusiastic and positive perspective.
– Contributes positively to department initiatives, suggesting ideas for improvement.
– Takes responsibility for own development and future role within Steer.
– Can adopt a flexible working style, helping others within the immediate team.
Background Experience
Below are suggestions of the qualifications and experience required to perform the work activities above. It is possible job holders will bring a different mix and additional experience to that described.
Qualifications, Training, Experience
Essential:
• Office support-based experience
• Good knowledge of Microsoft packages (Word, Excel, Power Point, Outlook)
• Time management skills and ability to multitask and prioritise work
• Attention to detail and problem-solving teams
• Organisation and planning skills
• Good verbal communications
Benefits
We offer a competitive package of benefits including private medical insurance and health screening, life assurance, group income protection, company pension scheme, EAP, ability to buy and sell annual leave days, Season Ticket Loan, a group Share Incentive Plan, up to 5 days for volunteering activities and a discretionary bonus scheme based on annual compensation (dependent upon individual and company performance).
Additionally, we offer 25 days annual leave, plus the 8 bank holidays and the ability to buy and sell leave in the year to give extra flexibility.
Steer is an equal opportunity employer and welcomes all candidates regardless of race, color, ancestry, gender identity or expression, religion, national origin, sexual orientation, age, citizenship, marital status, disability, Veteran status, or any other legally protected status. Any other human expressions and experiences not mentioned here are equally welcome. If you require an accommodation, now or throughout your employment, please let us know.
In our commitment to inclusivity in the workplace, Steer has welcomed the creation of various Employee Resource Groups, dedicated to ensuring the support, progression, and well-being of all employees. For more information, check out our social responsibility page Our social responsibility | Steer (steergroup.com).
We understand that some may be dissuaded to apply based off their compatibility with the job description. That being said, we understand that not everyone is a perfect match on paper and encourage anyone to apply regardless of how much their work experience directly relates to the job description.
Work-life balance
At Steer, we believe that a healthy work-life balance is paramount to long term success, which is why all employees seeking a full-time opportunity are encouraged to spend 60% of their time either in office or on-site with clients and why we aim to keep our employee’s typical work week to 37.5 hours, reflective of client needs. Hours, expectations, and exemption status will be determined for any applicant seeking a part-time opportunity.
Compensation
Steer is committed to ensuring that all its employees are compensated a fairly and at a competitive rate. All initial compensation, regardless of location, may be subject to change as skills, abilities, internal equity and geographic location are taken into account.
In addition to base salary, all employees will be eligible for an annual discretionary performance bonus. Please review the benefits section for more information on total reward.
Steer reserves the right to ultimately pay more or less than the posted range and offer additional compensation.
