Facilities & Executive Support Coordinator

WSC is a premier water/wastewater consulting engineering firm recognized for successful planning, design, program management, construction management and energy solutions support for utilities, water districts, energy providers and more throughout California and the Pacific Northwest. WSC is a next generation consulting leader that meets our clients where they are, providing insight, and redefining the possibilities through a high standard for hands-on service, innovation, quality, and visionary leadership.

Recognized as one of the fastest growing companies in our business, we are actively seeking to hire an entry-level, part-time, Facilities and Executive Support Coordinator who aligns with our passion for delivering outstanding service and high-quality results. This position is based out of our San Luis Obispo office.

What You Will Do 

• Work with COO and brokers to negotiate and maintain leases for all offices
• Manage office moves and furniture, supplies, and equipment needs for Headquarters, regional offices, home offices, and storage units
• Assist with maintenance and repair requests and coordinate services for all offices and oversee the day-to-day operational needs of our Headquarters located in San Luis Obispo.
• Review related contracts and verify insurance coverage
• You will be responsible for inventory management, ordering and maintaining office equipment, technology requests, reporting, subscriptions, mail, PPE orders, and office supplies for all offices
• Administrative duties include scanning, filing, mailing, data entry, sorting mail, scheduling, expense reports and auditing, business license renewals, and processing employee requests
• You will regularly use discretion and independent judgment to direct, manage, coordinate and participate in company functions (meetings, camping trips, retreats, regional activities, conferences etc.)
• Liaison for all staff involved in events and conferences.  Assist with travel, hotel, and conference reservations
• Fleet Management – maintain company vehicles, smog, oil changes, repairs, mileage log, and oversee annual registration renewal
• Provide outstanding customer service to internal and external connections in order to meet high-quality service expectations and standards
• This position will be based out of our San Luis Obispo office. This position may require some travel throughout California and Oregon. 

What You Bring 

• Commitment to learning, personal growth, and team development
• Excellent time management, multi-tasking, and prioritization skills
• Ability to develop solutions for problems as they occur
• Excellent written and verbal communication
• Organized, detail-oriented, especially when under pressure
• Ability to remain focused in an environment with potential distractions and interruptions
• Vendor, property, and office management experience
• Technical skills and computer literacy and proficiency
• Familiarity with Ajera and Deltek is helpful but not a requirement
• Ability to maintain confidentiality of proprietary or sensitive information
• Bachelor’s degree in related field or 4+ years of administrative related experience 

Pay Range: The pay range for this position is $25.00 - $30.00 hourly and may be higher or lower depending on experience.

Who We Are

At WSC, we foster a people-centric culture where we care deeply about client relationships and see our coworkers as part of a big family. We have received recognition as one of the Best Places to Work and as a Fast-Growing Firm by Inc. Magazine’s national workplace survey and our staff. We believe there are always opportunities to learn, grow, and advance, and we prioritize supporting each other in that process.

We make it easy for you to enjoy the work you love by providing great benefits. With an attractive compensation package including competitive salary, 401(k) plan, ESOP (employee stock ownership plan), employer paid short- and long-term disability, holiday pay, generous paid time off, tuition reimbursement, fitness, and health benefits program, we have you covered!

WSC is committed to growing our network of people, programs, and resources to nurture an inclusive culture. As such, we do not make hiring or other employment-related decisions on the basis of an applicant or employee's race, color, ethnicity, national origin, citizenship, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender, gender identity or expression, age, religion, disability status, sexual orientation, marital status, medical condition, generic information or characteristics, veteran, military or family status, or other classifications protected by applicable federal, state or local anti-discrimination laws