Facilities Coordinator
What you’ll do
- Manage all logistics required for internal moves
- Establish effective communication with users with respect to requests to ensure appropriate expectations are communicated
- Perform daily inspections and walkthroughs to ensure clean, operational, and effective facilities
- Help resolve issues regarding administrative, facilities services, and janitorial requests promptly and thoroughly
- Develop a working knowledge of client work processes, workplace culture, and policies
- Assist with managing reception services, preparing and managing budgets, managing third-party vendors, pantry items, and all other amenity services
- Assist with event planning and execution
- Manage facilities staff including external suppliers/contractors
- Work with vendors and external stakeholders on facilities contracts, including office procurement, leasing, and office renovation or relocation
- Serve as the first point of contact responsible for welcoming employees and visitors to the office
- Coordinate all aspects of meetings and events including catering, audio-visual support, and room set-up
- Maintain conference rooms to ensure that they are prepared for use
- Coordinate with building facilities, maintenance, and security staff to ensure a safe and secure work environment
- Support all facilities-related requests and issues, including maintenance tickets, office moves, and equipment repairs
What’s required
This role requires a passion for taking ownership of the well-being of colleagues in the office, detail-oriented and good multi-tasking skills. The successful candidate will be expected to navigate complex and unclear situations with ease, using initiative and judgment to make informed decisions. The role may also require flexibility to provide coverage and support outside of scheduled hours when needed.
- Bachelor’s degree in business management or other relevant discipline
- At least 2-3 years of solid work experience in business administration management related roles.
- Experience working with start-ups.
- Excellent communication skills, both written and verbal, and an ability to interact professionally across all levels of the organization
- Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously
- Proficiency in Microsoft Office Suite
- Ability to work independently and maintain a positive attitude in a fast-paced environment
- A high level of accountability and ownership in all tasks and projects
- Commitment to the highest ethical standards
About Point72
Point72 Asset Management is a global firm led by Steven Cohen that invests in multiple asset classes and strategies worldwide. Resting on more than a quarter-century of investing experience, we seek to be the industry’s premier asset manager through delivering superior risk-adjusted returns, adhering to the highest ethical standards, and offering the greatest opportunities to the industry’s brightest talent. For more information, visit www.Point72.com/working-here
